Name Change Procedure in Madhya Pradesh
Search this and you will find a newspaper that does not exist, a state constitution that does not exist, and the Delhi gazette office relocated into MP. That is the quality of advice people are acting on. This page gives you the real process for all 55 districts: the affidavit, the notices in the right languages, honest fees, and the three requirements you can safely ignore.
Video: the name change procedure in Madhya Pradesh
Prefer to watch? This walkthrough covers the whole process. Sixteen more sit beside the sections they belong to: the gazette office question, the notification itself, birth certificate corrections, Government service and pension records, and the Aadhaar, licence, passport and school updates.
Name change process in Madhya Pradesh मध्य प्रदेश में नाम बदलने की प्रक्रिया
To change your name in Madhya Pradesh, make a notarised affidavit, publish the change in two daily newspapers, one Hindi and one English, then post a signed file to the Central Gazette of India in Delhi with the prescribed proforma and the fee paid on BharatKosh. Your notification appears in Part IV on egazette.gov.in in about 30 to 45 days. Madhya Pradesh has no counter where a private person files a name change.
The name change procedure in Madhya Pradesh is straightforward. The search results are not. One well-ranked guide cites Articles 19(1)(a) and 21 of the Constitution of Madhya Pradesh, a document that does not exist, and its sample affidavit has you declare that you are a citizen of Madhya Pradesh, which is not a thing either. The same site tells you to advertise in the Times of Madhya Pradesh, a newspaper it appears to have invented. Another writes that the Department of Publication is located only in Madhya Pradesh, so residents must travel there. It is in Civil Lines, Delhi, and that sentence is a find-and-replace over a Delhi guide.
A Gazette notification is a formal announcement of your name change printed in the official journal of a Government. Once it carries a date and a number, passport offices, banks, boards, employers and foreign missions accept it as the legal record of your new name. An affidavit on its own is the beginning of the change, not the end.
At a glance
- Where it applies
- All 55 districts of Madhya Pradesh, across ten divisions
- Citizen route
- Central Gazette of India, Part IV, filed from Madhya Pradesh by post
- Central office
- Department of Publication, Civil Lines, behind Delhi Vidhan Sabha Metro Station, Delhi 110054
- State gazette
- Government of Madhya Pradesh, state notifications only, no citizen counter
- Newspapers
- One Hindi daily and one English daily. Hindi is correct here, and it is in a statute
- Central fee
- Commonly Rs 1,100 adult, Rs 1,700 minor, revised yearly, not refundable
- Payment channel
- bharatkosh.gov.in only. No demand draft, no bank transfer
- Time
- 30 to 45 days after the file reaches Delhi, 3 to 7 weeks end to end
- Where to download
- egazette.gov.in, free, digital only since 1 October 2015
- Not needed
- Police verification, a Tahsildar certificate, a tatkal fee, a demand draft
Key takeaways
- The process has three stages: a notarised affidavit, newspaper publication, and the gazette notification that makes it legal.
- Madhya Pradesh has no citizen gazette counter. The state gazette carries Government notifications. Residents use the Central Gazette of India, and the file travels by post.
- There is exactly one Central Gazette office: Department of Publication, Civil Lines, behind Delhi Vidhan Sabha Metro Station, Delhi 110054. The Controller of Publications sits there, not in Bhopal.
- Here the Hindi instruction is right. Hindi is the official language of the State under Section 3(1) of the Madhya Pradesh Official Language Act, 1957, so one Hindi daily and one English daily is the correct pair.
- You do not need a police verification certificate, a Tahsildar's citizenship certificate, or any state clearance for a gazette name change.
- The Government fee is commonly Rs 1,100 for adults and Rs 1,700 for minors, paid only through bharatkosh.gov.in. Demand drafts are no longer accepted, and the Department of Publication revises the fee each financial year.
- There is no tatkal or expedited gazette. The whole job takes 3 to 7 weeks, and hard copies ceased on 1 October 2015, so you download the PDF free.
- A birth certificate mistake is a Registrar correction under Section 15 of the Registration of Births and Deaths Act, 1969. It is not a gazette matter.
Has any state changed its own name and shape more than this one?
Renamed once, capital moved once, a third of the territory gone. Every one of those changes happened the same way yours will.
The Central Provinces were formed in 1861, became the Central Provinces and Berar in 1903, and were run from Nagpur. In 1950 the whole province was renamed Madhya Pradesh, the central province, still with Nagpur as its capital. Next door, the princely states were being stitched into units of their own: Madhya Bharat, created on 28 May 1948 with Gwalior as capital, Vindhya Pradesh with Rewa as capital, and Bhopal State, taken over by the Government of India in 1949.
Then came 1 November 1956. The States Reorganisation Act merged Madhya Bharat, Vindhya Pradesh and Bhopal into Madhya Pradesh, and in the same stroke handed the Marathi speaking Vidarbha and Berar districts, Nagpur included, to Bombay State. The state gained three units and lost its capital on the same day, and Bhopal became the new capital. Forty four years later the Madhya Pradesh Reorganisation Act, 2000 (Act 28 of 2000), which received assent on 25 August 2000, carved sixteen districts out to form Chhattisgarh on 1 November 2000, and Madhya Pradesh stopped being India's largest state by area.
Is there a gazette office in Madhya Pradesh for a name change?
No, and the number of pages telling you otherwise is the reason this section exists.
Madhya Pradesh publishes a state gazette for Government business, notifications and orders. What it does not have is a public window where an individual files a personal name change, and it does not have a citizen portal for one either. Pages telling MP readers to walk their file into a gazette office in the state, or to search Google for the official Madhya Pradesh gazette portal and use whichever site appears first, are describing something that is not there. That advice is how people end up paying a private website that looks official.
For a name change that a passport office, UIDAI, a bank, the MP Board or an employer will accept, you apply to the Central Gazette of India. The file goes by speed post from Bhopal, Indore, Gwalior or anywhere else, and geography costs you a few postal days and nothing more.
| Point | Gazette of Madhya Pradesh | Central Gazette of India |
|---|---|---|
| Published by | Government of Madhya Pradesh | Department of Publication, Civil Lines, Delhi 110054 |
| Open to a private applicant | No counter and no citizen portal for a personal name change | Yes, from the applicant directly, by post, courier or in person |
| What it carries | Government notifications, orders and departmental matter | Personal name change notices, in Part IV |
| Fee | Not applicable to a citizen name change | Commonly Rs 1,100 adult, Rs 1,700 minor, via BharatKosh, revised each financial year |
| Time | Not applicable | About 30 to 45 days after the file reaches Delhi |
| Getting your copy | Not applicable | Download free from egazette.gov.in, digital only since 1 October 2015 |
| Where it is accepted | Within the state, for the Government matter it publishes | All India and internationally: passport, boards, banks, employers, foreign missions |
Where the gazette office actually is, on video
Gazette office in Madhya Pradesh मध्य प्रदेश में गजट ऑफिस
Gazette office in Madhya Pradesh and its address
Which language should the newspaper notice be in?
One Hindi daily and one English daily. In Madhya Pradesh that copied instruction happens to be correct, and here is the statute behind it.
Most state name change pages are the same template with a place name pasted in, and the line telling you to advertise in the regional language, Hindi is usually wrong: in Punjab the language is Punjabi, in Odisha it is Odia, in Maharashtra it is Marathi. In Madhya Pradesh it is right.
Section 3(1) of the Madhya Pradesh Official Language Act, 1957, which received assent on 24 January 1958, provides that Hindi shall be the official language of the State for all purposes except such purposes as are specifically excluded by the Constitution. Hindi is spoken by well over two thirds of the state. So a Hindi daily and an English daily, both circulating in your own district, is the correct pair, and it is the pair the Department of Publication expects to see as two complete original pages.
How does the name change procedure in Madhya Pradesh work, step by step?
Five stages. Nothing on this list needs you to travel, and nothing needs an agent to submit for you.
Notarised affidavit
Old name, new name, father's or husband's name, your full Madhya Pradesh address and the reason. Decide the exact spelling and spacing here, because everything after has to match it.
Two newspaper notices
The same notice in one Hindi daily and one English daily that reach your district, with the complete original printed page of each kept as proof.
The Delhi file
Proforma, undertaking, soft copy with a matching-contents certificate, identity of applicant and witness, photographs, fee on BharatKosh, then post it.
Step 1: what must the affidavit say?
Get an affidavit drafted on stamp paper stating your old name, your new name, your father's or husband's name, your full address in Madhya Pradesh, and a clear reason for the change, and sign it before a notary. Stamp paper and the notary fee together usually cost Rs 100 to Rs 500. Settle the exact spelling and spacing of the new name before this document is drafted, because everything after it has to match letter for letter. For a minor, the parent or legal guardian makes the declaration with their own details.
Step 2: which newspapers, and what must the notice carry?
Publish the same notice in two daily newspapers that genuinely circulate where you live: one Hindi daily and one English daily, in the edition that reaches your district. The notice must carry your old name, your new name, your full address, your age, your father's or husband's name, and the date of the affidavit, in exactly the form used on the affidavit. Keep the complete original printed page of each newspaper, not a cutting, with the date clearly visible. Two notices usually cost Rs 800 to Rs 4,000.
Step 3: what goes into the Delhi file?
Your file should contain the original newspaper pages carrying both notices, a signed undertaking showing your old and new name with parentage and residential address and declaring the facts are true, two copies of the prescribed proforma, computer typed and not handwritten, signed and attested, a soft copy of the notice text as the department directs, a certificate signed by you declaring that the hard copy and soft copy contents match, self-attested identity proof of the applicant and of one witness, two passport size photographs, and a request letter to the Controller of Publications, Department of Publication, Civil Lines, Delhi 110054.
Keep every supporting document recent. The Department expects papers that are not older than one year.
Step 4: how do you pay the fee?
The fee is paid only through bharatkosh.gov.in, the Government's Non-Tax Receipt Portal. It is commonly Rs 1,100 for an adult and Rs 1,700 for a minor, with an additional charge per alias name if you publish aliases. The Department of Publication revises these amounts each financial year, so confirm the current figure on deptpub.gov.in before you pay. The fee is not refundable. Do not arrange a demand draft in favour of any Controller of Publications in Bhopal or Madhya Pradesh: that officer is in Delhi, and the demand draft route closed years ago.
Step 5: where do you send it, and how do you get your copy?
Send the complete signed file by post or courier to the Department of Publication, Civil Lines, Delhi 110054. Speed post from Bhopal works exactly as well as walking it in from a Delhi address, and costs Rs 50 to Rs 200. Applications are accepted from the applicant directly, not from agents, which is why an honest consultant prepares and checks your file end to end while you sign and send it.
Your notification then appears in Part IV of the Gazette of India, in weekly Saturday dated issues, about 30 to 45 days after the file reaches Delhi. Physical printing and sale of hard copies ceased on 1 October 2015, so you open the relevant issue on egazette.gov.in, search the PDF for your old or new name, and download the whole gazette as your own copy. It needs no further certification.
Making the notification, on video
How to make a gazette notification in Madhya Pradesh मध्य प्रदेश में गजट नोटिफिकेशन कैसे बनाएं
How to do the gazette notification in Madhya Pradesh मध्य प्रदेश में गजट नोटिफिकेशन कैसे करें
Do you need police verification, a Tahsildar certificate or a tatkal fee?
No, no and no. Three requirements circulate in the Madhya Pradesh results that will cost you weeks if you chase them.
Police verification
No gazette application asks for one. Pages describing neighbour enquiries and police clearance for a name change are describing an entirely different procedure, not your Central Gazette file.
A Tahsildar certificate
A citizenship or residence certificate from the Tahsildar is not required, and is not something you should be collecting before applying. There is no state level clearance in this process at all.
A tatkal gazette
There is no official expedited service. A company can only speed up its own paperwork, not the Department's publication schedule. A promise of publication in ten to fifteen days is selling you their queue.
What genuinely delays files is far more boring: a mismatch between the affidavit and the newspaper text, a cutting instead of a full page, a soft copy that does not match the hard copy, or documents older than a year. None of those cost money to avoid, which is the point.
What documents are required for a name change in Madhya Pradesh?
One list, for the Central Gazette file that every private applicant sends.
What goes in the core file?
- Notarised name change affidavit, hard copy
- Aadhaar or other Government photo identity in the old name, self-attested
- Address proof in Madhya Pradesh: electricity bill, water bill or rent agreement
- Complete original newspaper pages of both notices, one Hindi and one English
- Two copies of the prescribed proforma, computer typed, signed and attested
- A CD with the notice text in MS Word, without the witness portion, and a certificate signed by you that the hard and soft copies match. The Department of Publication guidelines still list this
- A certificate signed by you that the hard copy and soft copy contents match
- Two passport size photographs
- Self-attested photo identity of one witness
- Request letter to the Controller of Publications
What else applies to your case?
- Marriage certificate, if the change follows a marriage
- Divorce decree, if the change follows a divorce
- Birth certificate of the child, where the applicant is a minor
- Deed attested by the Indian Embassy or Consulate, if you apply from abroad
- Departmental deed, if you are a Central Government employee
Why do people change their name in Madhya Pradesh?
Every one of these is a normal, accepted reason. You do not need an unusual story to apply.
Hindi to English spelling
The same Hindi name reaching English differently across decades of records: Chouhan and Chauhan, Shukla and Shukl, Kumari present on one paper and missing from another.
Errors on record
A mistake in a school certificate, an MP Board marksheet, a service record or an employment file that has followed you for years.
Marriage and divorce
Adding a husband's surname, or reverting to a maiden name after a decree. Both directions are ordinary.
Children and adoption
A minor's name settled by a parent or guardian, or a surname recorded after an adoption.
Numerology or astrology
A widely used reason in India. The gazette treats it like any other stated reason.
Change of religion
A name that matches a change of faith, recorded so identity documents follow.
Who can apply, and what you need
Any Indian citizen at any stage of life: a husband or a wife independently, a parent or legal guardian for a minor, a Madhya Pradesh resident living in another state, or an applicant abroad through an attested deed. You need Indian citizenship, a valid Government photo identity, and a stated reason written into the affidavit. What you can change is equally broad: the full name, the spelling, the surname, or a middle name. The affidavit states exactly what the old full name was and exactly what the new full name will be.
What does a name change in Madhya Pradesh really cost?
Short answer: the Government fee is commonly Rs 1,100 for an adult and Rs 1,700 for a minor, and a realistic self-done total is Rs 2,500 to Rs 6,000.
| Item | Typical amount | Notes |
|---|---|---|
| Stamp paper and notary | Rs 100 to Rs 500 | A local notary in any district. |
| Two newspaper notices | Rs 800 to Rs 4,000 | One Hindi daily and one English daily in the edition that reaches your district. |
| Central Gazette fee, adult | Commonly Rs 1,100 | Paid through BharatKosh. The Department of Publication revises it each financial year. |
| Central Gazette fee, minor | Commonly Rs 1,700 | Applies to anyone under 18. Also paid through BharatKosh. |
| Extra alias names | Charged per alias | Applies if you publish alias names alongside the main change. |
| Speed post to Delhi | Rs 50 to Rs 200 | The only distance cost in the whole process. |
| Applying from abroad | Around Rs 7,500 to Rs 9,000 | Plus embassy or consulate attestation of the deed. |
| Realistic self-done total | Rs 2,500 to Rs 6,000 | All stages included, excluding repeat attempts. |
| Documentadvisor assistance | Quoted per case | Charged separately from Government charges. Call 9540005002 for a fixed quote before you commit. |
One more thing worth knowing before you commit. The Government fee is not refundable. If the file comes back because the surname was spelled one way on the affidavit and another way on a notice, you pay it again and wait again. That is the entire reason we settle the exact wording in writing before anything is drafted.
How long does a name change take in Madhya Pradesh?
Short answer: 3 to 7 weeks end to end, and there is no paid fast track.
Day 1 to 2
Documents collected, the exact wording confirmed in writing, affidavit drafted and notarised at a local notary in your district.
Day 2 to 9
Notices booked in one Hindi and one English daily. Publication follows each paper's schedule, so allow 2 to 7 days, then collect the complete original pages.
Day 9 to 15
Proforma, undertaking and matching-contents certificate prepared, the fee paid on BharatKosh, and the file dispatched to Delhi by speed post.
Day 30 to 45 after arrival
The notification is printed in Part IV. We open the issue on the e-Gazette portal, download the PDF and send it to you with the update checklist.
Plan for 3 to 7 weeks from the first phone call to a notification you can download. Distance adds a few postal days at most, so a file from Rewa is not meaningfully slower than one from Delhi.
Which parts of Madhya Pradesh do we serve?
The whole process runs online and by post, so distance from Delhi changes nothing. We support applicants across all 55 districts and ten divisions.
Call 9540005002, WhatsApp 9540005064, or write to support@documentadvisor.in. Monday to Saturday, 9 AM to 6 PM. For the all-India process, see our complete name change service guide.
Related guides
Other states written up in the same detail, plus the national process, in case your records sit in more than one place.
What do the gazette terms actually mean?
The words that appear on every name change website, in language people actually use.
- Gazette notification
- A formal announcement printed in the official journal of a Government. For a name change it is the document Aadhaar, PAN, passport offices, banks, boards and employers accept as legal proof.
- Central Gazette
- The Gazette of India, published by the Department of Publication in Civil Lines, Delhi. Accepted everywhere in India and by foreign missions, and the route open to a Madhya Pradesh citizen.
- Part IV
- The section of the Gazette of India carrying notices from private people rather than from Government. Personal name change notifications appear here, and Part IV belongs to the Central Gazette only.
- Controller of Publications
- The officer who heads the Department of Publication, at Civil Lines, Delhi 110054. Your request letter is addressed to this officer, who is not in Bhopal and not in any state capital.
- Affidavit
- A written statement you swear is true, signed before a notary. It records your old name, your new name, your parentage, your address and the reason for the change.
- Proforma
- The prescribed application format the Department of Publication requires, computer typed in two signed and attested copies with the rest of the file.
- Matching-contents certificate
- A short signed statement that the hard copy and the soft copy of your notice text are identical. A mismatch here is a common cause of a file coming back.
- BharatKosh
- The Non-Tax Receipt Portal at bharatkosh.gov.in, the only accepted channel for the Central Gazette fee. Demand drafts and direct bank transfers were discontinued.
- e-Gazette
- The portal at egazette.gov.in where published Central notifications are searched and downloaded free. A download portal only, and the PDF is the official copy.
- Registrar correction
- A correction to a birth or death record under Section 15 of the Registration of Births and Deaths Act, 1969, through the body that issued the certificate. Not a gazette matter.
- Nagar Nigam
- A municipal corporation. In Madhya Pradesh it is the body that registers births and deaths in a city, and therefore the body that corrects them.
- Deed poll
- A British instrument for changing a name. India does not use it. The Indian equivalent is the affidavit, newspaper and gazette route on this page.
What do you update after the gazette, and in what order?
The gazette is the middle of the journey, not the end. Doing this in the wrong order turns a four week job into a four month one.
| Order | Record | Why it comes here |
|---|---|---|
| 1 | Aadhaar | Almost everything else verifies against Aadhaar. Update it first at an enrolment centre with the notification, the affidavit and your identity document. |
| 2 | PAN card | The correction form asks for proof, and an updated Aadhaar makes this straightforward. |
| 3 | Bank accounts | Banks check the PAN and Aadhaar pair. Updating the bank before both agree creates a mismatch. |
| 4 | Passport | Re-issue with the change of name, checking the given name and surname fields are filled the way you intend. |
| 5 | Voter ID and driving licence | Straightforward once Aadhaar carries the new name. |
| 6 | EPFO or UAN and insurance | Employer linked records. HR usually needs the notification on file first. |
| 7 | School, MP Board and university records | Slowest of the lot. Each board runs its own procedure and charges its own fee. |
| 8 | Land, property, GST and business records | Handle last, once the identity documents all agree with each other. |
Aadhaar rules are published on uidai.gov.in and passport re-issue rules on passportindia.gov.in.
Aadhaar, driving licence and passport
How to change a name in the Aadhaar card in Madhya Pradesh मध्य प्रदेश में आधार कार्ड में नाम कैसे बदलें
Name change in Aadhaar, step by step मध्य प्रदेश में आधार कार्ड में नाम कैसे बदलें
How to change a name in the driving licence मध्य प्रदेश में ड्राइविंग लाइसेंस में नाम कैसे बदलें
How to change the father name in the passport मध्य प्रदेश में पासपोर्ट में पिता का नाम कैसे बदलें
School, board and education records
How to change a name in the class 10 marksheet मध्य प्रदेश में 10वीं की मार्कशीट में नाम कैसे बदलें
How to change a name in a school record मध्य प्रदेश में स्कूल रिकॉर्ड में नाम कैसे बदलें
How to change a name in an education document मध्य प्रदेश में शिक्षा दस्तावेज़ में नाम कैसे बदलें
Is a birth certificate mistake a gazette matter in Madhya Pradesh?
No, and this is one of the most common things people here are sold wrongly. If the error sits in a birth certificate, a wrong spelling, a wrong parent's name or a missing child's name, the fix is a Registrar correction under Section 15 of the Registration of Births and Deaths Act, 1969, through the body that issued it: your Nagar Nigam, Nagar Palika Parishad or gram panchayat.
A gazette notification will not change the entry in the birth register. The two live in different systems, and the Civil Registration System portal is crsorgi.gov.in. Pages telling MP readers that a birth certificate name correction must be published in the State Gazette have the process wrong, and agents who push every birth certificate case into a gazette application are charging you for the wrong thing. Where a case genuinely needs both, we say so and quote the two separately.
How to change the father name in a birth certificate मध्य प्रदेश में जन्म प्रमाण पत्र में पिता का नाम बदलें
Which special situations come up most in Madhya Pradesh?
Six cases we see constantly, starting with the two that are specific to this state.
Hindi to English spelling mismatches
The most common real case in the state. The same Hindi name reaches English differently across decades of records: Chouhan and Chauhan, Shukla and Shukl, Kumari present on a school certificate and missing from the Aadhaar, a middle name written in full on one paper and dropped on another. To Government systems these are different people, and one mismatch blocks a passport, a bank KYC or an exam form. A gazette notification declaring one final spelling fixes it at the root instead of one document at a time.
Documents from before the Chhattisgarh split
Anyone schooled or employed before 1 November 2000 in Raipur, Bilaspur, Durg or the wider Chhattisgarh region holds certificates issued by Madhya Pradesh. Those documents stay valid: the Madhya Pradesh Reorganisation Act, 2000 carried the existing laws forward into the new state, and nothing in it invalidates a certificate already issued. A certificate naming MP does not become wrong because the district now sits in another state. Where the name itself differs across older and newer records, a gazette notification gives every office one version, and Part IV is valid in both states.
MP Board and university records
The Board of Secondary Education, Madhya Pradesh at Bhopal, set up under the Madhya Pradesh Secondary Education Act, 1965, runs its own correction process for names on marksheets and certificates, and universities have theirs. The gazette notification supports that application, especially for a bigger change, but the board's own procedure decides the outcome and charges its own fee. Nobody can promise that a gazette alone rewrites a board certificate.
Marriage, divorce and a minor child
A woman adding a husband's surname follows the same three stages with the marriage certificate attached, and reverting to a maiden name after a divorce follows the same route with the decree attached. If you simply keep using your existing name and change nothing on paper, no gazette is needed at all. For a minor, a parent or legal guardian applies and swears the affidavit, attaching the child's birth certificate, and the minor fee applies, commonly Rs 1,700 with the usual revision caveat. Both parents signing avoids objections later.
What changes for Government employees in Madhya Pradesh?
Central Government employees follow the Ministry of Home Affairs Office Memorandum No. 190016/1/87-Estt.(A) dated 12 March 1987: a deed of change of name is executed and routed through the department, so that the service book is updated alongside the gazette notification.
State Government employees should likewise inform their department rather than doing the gazette quietly. A service record that does not match the published name creates a second problem, usually at promotion or pension, years later. Ask your department one thing before you spend anything: what they need on the service record, and in what order. Send us any departmental circular and we build the file around it.
Service records, pension orders and Government employees
How to change the name of a Government employee मध्य प्रदेश में सरकारी कर्मचारी का नाम कैसे बदलें
Name change of a Government employee, step by step मध्य प्रदेश में सरकारी कर्मचारी का नाम कैसे बदलें
How to change a name in the service record मध्य प्रदेश में सर्विस रिकॉर्ड में नाम कैसे बदलें
How to change a name in a pension order मध्य प्रदेश मे पेंशन ऑर्डर में नाम कैसे बदले
What names does the law not allow, and what do you gain by doing it properly?
You may take almost any name you like. Almost.
Names that will not be accepted
- A name taken in order to hide your identity
- A name taken to escape a debt, a liability or a legal proceeding
- A name that is obscene or offensive
- A name containing punctuation marks or symbols
- A name that impersonates another person for gain
A change of name does not erase anything behind you. Your old records stay linked through the notification itself, which names both the old and the new name. That is the point of publishing it.
What you gain by doing it legally
- Official recognition that every department works from, public or private
- One written form that Aadhaar, PAN, bank, MP Board and passport records all follow
- An end to the Chouhan and Chauhan problem across old and new documents
- Marriage, divorce, land and inheritance papers that match your identity documents
- No lawyer and no court order needed, because this is an administrative process
What mistakes get Madhya Pradesh applications rejected?
Every one of these is avoidable, and every one of them costs the fee again, because it is not refundable.
In the file itself
- Newspaper wording that does not match the affidavit, even by one letter, initial or space
- A cutting instead of the complete original page, or a page where the date is not readable
- A soft copy whose text does not match the hard copy, when a signed certificate says it does
- Handwritten proforma, when it must be computer typed
- Documents older than one year
Because of bad advice online
- Arranging a demand draft, or making it payable to a Controller of Publications in Bhopal or Madhya Pradesh
- Chasing police verification or a Tahsildar certificate that no gazette office asked for
- Reaching a supposed MP gazette portal through a search result and paying a private site that looks official
- Waiting for a printed gazette by courier, when hard copies ceased on 1 October 2015
- Paying for tatkal publication, which the Department does not sell
Should you do it yourself or take professional help?
You can do the whole thing yourself, entirely by post, and no lawyer is required.
| Point of comparison | Doing it yourself | Using Documentadvisor |
|---|---|---|
| Money out | Rs 2,500 to Rs 6,000, if nothing goes wrong | Government charge plus a quoted service charge |
| Your time | A notary visit, two newspaper bookings, the proforma and certificate, the BharatKosh payment and the dispatch, plus follow-up | About 30 minutes of sending scans and confirming the wording |
| Travel | Local trips only. Nothing requires a visit to Bhopal or Delhi | None |
| The MP-specific risk | Real. The volume of wrong information online means people spend money on police verification, Tahsildar certificates and tatkal fees the Department never asked for | We tell you what the file actually needs, and what to ignore |
| Risk of paying twice | The fee is not refundable, and one variation sends the file back after weeks | We check the wording with you in writing before anything is drafted |
| Best if | A plain change, one clear spelling, comfortable with the paperwork | A passport, an MP Board record, a service record, or pre-2000 certificates involved |
The trade is time and error risk. The affidavit wording, the notice wording, the proforma, the matching soft copy, the BharatKosh payment head and the file order all have to agree, and one mismatch means the file comes back after weeks with the fee gone. You can compare the whole range of name change services we run before deciding. Because the Department accepts applications only from the applicant directly, an honest service prepares and tracks your file rather than claiming to submit it for you. That is exactly how Documentadvisor works.
Your Trust and Security First
A name change means handing your identity documents to someone you have never met. We take that seriously, and we would rather be slow and correct than fast and wrong.
Your documents stay private
Your scans go to one advisor and one file. We do not resell your details, add you to a marketing list, or share your papers outside your case.
We tell you what to ignore
No police verification, no Tahsildar certificate, no tatkal fee, no demand draft. In this state, knowing what the file does not need saves more money than knowing what it does.
Nothing is filed without your written yes
We send the exact wording, letter by letter, including the middle name treatment, and wait for your confirmation before anything is typed or booked. The fee is not refundable, so this protects your money.
Government charge shown separately
Our charge and the Government charge are always quoted as two lines. You see exactly how much reaches the Government and how much is for our work, before you pay anything.
One advisor, start to finish
The same person handles your file from the first scan to the published notification, on the same number you first called. You never repeat your case to somebody new.
Your originals come back to you
Original newspaper pages and the affidavit come back once the file is accepted, and we keep a scanned set so a lost document years later is not a fresh problem.
Everything You Need, In One Place
One place for the paperwork people find hardest: gazette notifications, affidavits, newspaper advertisements, rental agreements and property papers. Drafted, checked and filed by a team that does it daily.
Document Services
India's trusted documentation consultant and newspaper ad portal
How It Works
Booking a service with Documentadvisor is as easy as 1-2-3. Sit back and let our team do the work.
Book
Call, WhatsApp or fill the form. Tell us your old name, the complete new name you want, your district and where the name has to be accepted, then send clear scans. It takes about ten minutes.
Schedule
We confirm the exact wording with you in writing, draft the affidavit, then schedule the Hindi and English notices and the Delhi file in the right order.
Relax
We track the file and send you the published notification, along with a written checklist of which record to update next. No travel, no queues, no counter that does not exist.
The questions Google gets asked most about Madhya Pradesh
How can I change my name legally in Madhya Pradesh?
Make a notarised affidavit, publish the change in two newspapers, one Hindi and one English, then post a signed file to the Central Gazette of India in Delhi with the prescribed proforma and the fee paid on BharatKosh. The notification in Part IV on egazette.gov.in is your legal proof, and it is valid across India and abroad.
Is there a gazette office in Madhya Pradesh for a name change?
No. There is no counter and no citizen portal in the state for personal name changes. The Department of Publication is at Civil Lines, Delhi 110054, and your file reaches it by post. Pages placing that office inside Madhya Pradesh have run a find-and-replace over a Delhi guide.
Do I need police verification for a name change?
No. No gazette application requires police verification or a Tahsildar's citizenship certificate. Any checklist demanding them has imported steps from an unrelated procedure, and chasing them costs you weeks for nothing.
What is the Government fee for a gazette name change?
Commonly Rs 1,100 for adults and Rs 1,700 for minors, paid only through bharatkosh.gov.in, with a further charge per alias name. Demand drafts are no longer accepted, and the Department of Publication revises the fee each financial year, so confirm the current figure before paying.
Is there a tatkal or fast-track gazette in MP?
No. The Department of Publication has no expedited service. Publication follows the weekly Part IV schedule, about 30 to 45 days after your file arrives, so plan 3 to 7 weeks end to end rather than paying for speed nobody can sell you.
My old certificates say Madhya Pradesh but my district is now in Chhattisgarh. Are they valid?
Yes. Documents issued before 1 November 2000 remain valid. The Madhya Pradesh Reorganisation Act, 2000 carried the existing laws forward into the new state and nothing in it invalidates a certificate already issued. If the name itself differs across old and new records, a gazette notification gives every office one version, and Part IV works in both states.
Start your Madhya Pradesh name change today
Tell us your old name, the complete new name you want, your district and where the name has to be accepted. We will tell you exactly what your file needs, what it will cost in total, and how long it will take, before you pay anything.
- 📞Call 9540005002
Monday to Saturday, 9 AM to 6 PM - WhatsApp 9540005064
Send your scans here, it is the fastest way - ✉️support@documentadvisor.in
- 📍Near Hanuman Mandir, Metro Pillar No. 376, Near Burari Metro Station, Shop No. 2nd Ground Floor, Gali No. 1, Plot No. 31/12, Hardev Nagar, Jharoda Majra, Burari, Delhi 110084
Frequently asked questions on name change in Madhya Pradesh
The questions we are asked on the phone every day.
Do I have to travel anywhere in Madhya Pradesh or to Delhi?
Is there a Madhya Pradesh gazette portal for name change?
Who should the request letter be addressed to?
Do I need police verification or a Tahsildar certificate?
Is there a tatkal or fast-track gazette?
Which newspapers should I use?
How do I pay the gazette fee?
Will I get a printed gazette certificate by post?
What is the total cost of a name change in Madhya Pradesh?
My documents spell my name differently in Hindi and English. What fixes it?
My old certificates say Madhya Pradesh but my district is now in Chhattisgarh. Are they valid?
Can a gazette alone correct my MP Board marksheet?
How do I change my minor child's name in MP?
My birth certificate has a spelling mistake. Do I need the gazette?
I am a Government employee. Is my process different?
Are the Rs 999 gazette offers real?
Is the gazette fee refundable if my application is rejected?
People also search for: gazette office in Bhopal, gazette office in Indore, Gazette of Madhya Pradesh name change, name change after marriage in MP, deed poll in India, name change agent in Bhopal, name change fees in MP, MP Board name correction, name correction in Aadhaar card, gazette name change for minor in Madhya Pradesh.
Where can you verify all of this yourself?
Every fact above can be checked at these sources. Please do check them.
- The Gazette of India, e-Gazette portalSearch and download published Central Gazette notifications free. Your Part IV notification appears here.
- Department of Publication, Government of IndiaThe single Central Gazette office, Civil Lines, Delhi 110054, with the change of name guidelines, the proforma and the current fee.
- BharatKosh, the Non-Tax Receipt PortalThe only accepted channel for the Central Gazette fee. Demand drafts and direct transfers were discontinued.
- Government of Madhya Pradesh official portalDepartment listings and district information for all 55 districts across ten divisions.
- Madhya Pradesh Official Language Act, 1957Act No. 5 of 1958, assented 24 January 1958. Section 3(1) makes Hindi the official language of the State, which is why the notice belongs in a Hindi daily.
- Madhya Pradesh Reorganisation Act, 2000Act 28 of 2000, assented 25 August 2000. Created Chhattisgarh from sixteen districts and carried the existing laws forward.
- Board of Secondary Education, Madhya PradeshThe MP Board at Bhopal, set up under the Madhya Pradesh Secondary Education Act, 1965, which runs its own name correction process.
- Unique Identification Authority of IndiaAadhaar name update rules, accepted proofs and enrolment centre locations.
- Passport Seva, Ministry of External AffairsRe-issue of a passport with a change of name, and the given name and surname fields it uses.
- Civil Registration System, Registrar General of IndiaBirth and death registration, and the framework for Registrar corrections under the RBD Act, 1969.
The short version
Everything on this page in ten lines
- Madhya Pradesh has no gazette counter and no citizen portal for a personal name change. The file goes to the Central Gazette of India in Delhi, by post.
- The three stages are a notarised affidavit, two newspaper notices, and the Central Gazette file posted to Civil Lines, Delhi 110054.
- The notices go in one Hindi daily and one English daily. Hindi is the official language of the State under Section 3(1) of the 1957 Act, so here that instruction is correct.
- The Controller of Publications is in Delhi. Any page placing that officer, or the Department of Publication, inside Madhya Pradesh is a find-and-replace failure.
- There is no Constitution of Madhya Pradesh, no citizenship of Madhya Pradesh, and no newspaper called the Times of Madhya Pradesh.
- You do not need police verification, a Tahsildar certificate, a demand draft or a lawyer.
- The fee is commonly Rs 1,100 adult and Rs 1,700 minor, paid only on BharatKosh, revised each year, and not refundable.
- There is no tatkal gazette. Plan 3 to 7 weeks and Rs 2,500 to Rs 6,000, and no printed gazette has been sold since 1 October 2015.
- Certificates issued before the Chhattisgarh split on 1 November 2000 remain valid, and Part IV works in both states.
- A birth certificate mistake is a Registrar correction under Section 15 of the RBD Act, 1969, through the Nagar Nigam, Nagar Palika Parishad or gram panchayat.
Change your name once, and change it properly
Send us your documents on WhatsApp today. We will tell you exactly what your file needs, the total cost and the timeline before you pay anything. Bhopal, Indore, Gwalior, Jabalpur, Ujjain, Sagar, Rewa and every Madhya Pradesh district.