Name Change Procedure in Odisha
Before you pay anyone for a gazette in Odisha, read this: the state's own portal tells many applicants they do not need one. This page covers the real process for all 30 districts, when a gazette is genuinely required, the fully online state e-Gazette route, the Central Gazette route, honest fees and timelines.
Video: the name change procedure in Odisha
Prefer to watch? This walkthrough covers the gazette office question, the affidavit and the notification itself. Fourteen more videos sit further down, each next to the section it explains.
Name Change Procedure in Odisha, Gazette Office and Name Correction • every video on this page loads only when you press play, so none of them slow it down
All fifteen Odisha videos on this page
Each video sits next to the section it explains, so you can jump straight to the one you need: the Aadhaar advisory, the gazette office, the state e-Gazette filing, the Central Gazette route, choosing between them, the documents, the passport and record updates, birth certificates, board records and surnames, and Government servants. Most are in Hindi, which is how the process is usually explained at a notary counter here.
Odisha residents have two routes. The state route is a notarised affidavit and a newspaper notice in the prescribed format, applied for online at the Odisha e-Gazette portal, where the fee is paid only after your application is approved and the published gazette downloads from the same portal. The central route is an affidavit, two newspaper notices and a file posted to the Gazette of India in Delhi, published in Part IV in 30 to 45 days.
Most pages about the name change procedure in Odisha start by selling you a gazette. This one starts with a question they skip: do you actually need one? For several common Aadhaar updates the answer is no, and the state's own portal says so. Where a gazette is genuinely required, Odisha runs one of the better systems in India, and this page sets out both routes with the documents each really asks for.
A Gazette notification is a formal announcement of your name change printed in the official journal of a Government. Once it carries a date and a number, passport offices, banks, boards, employers and foreign missions accept it as the legal record of your new name. An affidavit on its own is the beginning of the change, not the end.
At a glance
- Where it applies
- All 30 districts and 3 revenue divisions of Odisha
- Legal stages
- Affidavit, newspaper notice, gazette notification
- State route
- Odisha e-Gazette, Change of Name and Surname service, filed online
- State uploads
- Application, affidavit, two signed copies of the notice, newspaper full page, KYC document
- When you pay the state fee
- After your application is approved, on the portal
- Central route
- Part IV of the Gazette of India
- Central office
- Department of Publication, Civil Lines, behind Delhi Vidhan Sabha Metro Station, Delhi 110054
- Central fee
- Commonly Rs 1,100 adult, Rs 1,700 minor, revised yearly, not refundable
- Newspapers
- Odia and English dailies, and the complete original full page kept
- Central time
- 30 to 45 days after the file reaches Delhi, with no expedited option
- Where to download
- The state portal, or egazette.gov.in for the central notification
- Not a gazette matter
- A birth certificate error, which is a Registrar correction
Key takeaways
- Odisha runs a genuine online state route: the Odisha e-Gazette, with a dedicated Change of Name and Surname service handled entirely online.
- On the state route you pay only after your application is approved, and the published gazette downloads from the same portal. That order is friendlier than most Government processes.
- The portal itself advises applicants not to apply for a gazette for several common Aadhaar name updates. If your case is on that list, you may not need one at all.
- UIDAI's own list of valid documents backs this up. A marriage certificate, a divorce decree and an adoption certificate are each accepted directly as proof for an Aadhaar name update. A gazette notification is one accepted option, not the only one.
- Odisha treats Government servants separately: a filled Deed Changing Name or Surname Form, plus a letter from your own office, on top of the usual papers.
- The Central Gazette fee is commonly Rs 1,100 for adults and Rs 1,700 for minors, paid only through bharatkosh.gov.in and revised each financial year. For the state fee, the portal shows the amount at the approval stage.
- There is exactly one Central Gazette office: Department of Publication, Civil Lines, Delhi 110054. There is no Central Gazette office anywhere in Odisha.
- The Gazette of India has been digital only since October 2015. Nobody couriers you a printed official copy.
- A birth certificate mistake is a Registrar correction under Section 15 of the Registration of Births and Deaths Act, 1969. It is not a gazette matter.
Do you need a gazette at all?
This is the part no service company leads with, and it is printed on Odisha's own e-Gazette portal.
The portal instructs applicants not to apply for gazette publication where the change is an Aadhaar name update of these kinds, because under the UIDAI standard operating procedure dated 28 October 2021 a gazette is not required for them:
Cases the portal says need no gazette
- A typing or spelling mistake in the name
- Transliteration errors, where the Odia and English spellings do not match
- Regional language related name updates
- Name changes on marriage, divorce or adoption
- Adding or editing initials
- Changing the sequence of the name
What UIDAI's own document list shows
You do not have to take this on trust. UIDAI publishes the list of documents it accepts for an Aadhaar name update, and a marriage certificate, a divorce decree and an adoption certificate each appear on it as proof in their own right. A gazette notification is on the same list, as one accepted option rather than the only one.
So for a marriage or divorce name update, the certificate you already hold does the job. Buying a gazette for that alone is buying a document the office was never going to insist on.
The portal's own guidance is to apply for a gazette notification only for a full name or first name change, the kind where one name is replaced by a different one rather than corrected.
Watch: changing a name in an Aadhaar card in Odisha
How to Change a Name in an Aadhaar Card in Odisha ओडिशा में आधार कार्ड में नाम कैसे बदलें
Why does a gazette matter in the state that renamed itself?
Odisha knows exactly how much work a name change takes, because it took the state three years and two separate laws.
The province was carved out on 1 April 1936, the first Indian province created on a linguistic basis, marked every year as Utkal Divas. But the English spellings Orissa and Oriya were colonial approximations of how the words actually sound, and correcting them needed Parliament.
Here is the detail most write-ups get wrong. It was not one law, it was two, assented on the same day:
Orissa to Odisha
The Orissa (Alteration of Name) Act, 2011 (Act 15 of 2011). Passed by the Lok Sabha on 9 November 2010 and the Rajya Sabha on 24 March 2011, given Presidential assent on 23 September 2011, and brought into force on 1 November 2011. It substituted Odisha for Orissa, including in the proviso to Article 164(1) of the Constitution.
Oriya to Odia
A separate constitutional amendment: the Constitution (Ninety-sixth Amendment) Act, 2011, which substituted Odia for Oriya at entry 15 of the Eighth Schedule, also assented on 23 September 2011. It was introduced as the Constitution (113th Amendment) Bill, 2010, so pages quoting a 113th Amendment Act are quoting the bill number, not the Act.
Three years, both Houses of Parliament and two instruments, to fix a spelling. Your own correction moves considerably faster, and if it is only an Aadhaar entry, it may not need a gazette at all.
Odisha e-Gazette or the Central Gazette of India?
Both are real. The state route is fully online and takes payment after approval. The central route costs more and works everywhere.
Most states leave private citizens with no practical gazette route and push everyone to Delhi. Odisha does not. Its e-Gazette portal carries a dedicated Change of Name and Surname service, the whole application is filed online with the documents attached as a single PDF, and the sequence is unusually sensible: you apply, the application is examined, and only after approval do you pay the publication fee. The published gazette then downloads from the same portal.
| Point of comparison | Odisha e-Gazette, the state route | Central Gazette of India |
|---|---|---|
| Run by | Government of Odisha, through the state e-Gazette portal | Department of Publication, Civil Lines, Delhi 110054 |
| How you apply | Online, with the documents attached as a single PDF | Signed physical file by post, courier or by hand |
| When you pay | After your application is approved | Before submission, on BharatKosh |
| Core documents | Application, affidavit, two signed copies of the notice, original newspaper full page, KYC document | Affidavit, two complete original newspaper pages, proforma, soft copy, identity of applicant and witness |
| If it is rejected | You have not paid the publication fee yet | The fee is not refundable |
| Fee | Shown on the portal at the approval stage | Commonly Rs 1,100 adult and Rs 1,700 minor, revised each financial year |
| Getting your copy | Downloaded from the state portal | Part IV, downloaded free from egazette.gov.in |
| Best for | A fast, fully online filing when your records sit inside Odisha | All India and international validity: passport, central boards, banks and consulates everywhere |
Watch: where the gazette office in Odisha actually is
Gazette Office in Odisha and its Address
How does the Odisha e-Gazette route work, step by step?
Four stages, all online, with the fee paid only once your application clears.
The affidavit, worded Odisha's way
Sworn on stamp paper before a notary. Odisha is specific: it must declare that you have changed your name or surname from the old name to the new name, and state the purpose of the change.
The notice, in the prescribed format
Published in a newspaper in the format the portal prescribes, with the complete original full page kept as proof, and two signed copies of the notice text prepared for the file.
One clean PDF, then pay
Everything is attached as a single PDF. Once the application is approved, the portal shows the publication fee, you pay there, and the gazette downloads from the same portal.
Step 1: prepare and notarise the affidavit
Get an affidavit drafted on stamp paper and sworn before a notary. The wording matters more here than in most states: the declaration has to name both the old and the new form of your name and say why the change is being made. Stamp paper and notary together usually cost Rs 100 to Rs 500, and notaries sit in every district headquarters. For a minor, the parent or legal guardian makes the declaration on the child's behalf.
Step 2: publish the notice in the prescribed format
Publish the notice in a newspaper following the portal's format, and keep the full page rather than a cutting. The usual combination is one Odia daily and one English daily, choosing editions that genuinely circulate where you live. Odia is the official language of the State under the Orissa Official Language Act, 1954, so an Odia notice is the natural choice for an Odisha file, whatever a copied template says about Hindi.
The prescribed wording runs along these lines: by virtue of an affidavit sworn on a stated date, the applicant, at a stated address, has changed their name from the old name to the new name, and will be known by the new name from now on. Two copies of that notice, signed by you, go into the application.
Step 3: apply online with the documents as a single PDF
File the application on the portal with the affidavit, the two signed copies of the notice, the original newspaper full page, and a KYC document such as Aadhaar or Voter ID showing your old name. The portal asks for the documents attached as one PDF, so assemble and order the scans before you start, and read every page back on screen. A file split across several attachments, or a page that will not open cleanly, is an avoidable delay.
Step 4: pay after approval, then download
Once the application is approved, the portal asks for the publication fee. You pay there, and after publication you download your gazette from the same portal. Because payment comes after approval on this route, a document problem costs you time rather than a non-refundable fee. That is the opposite of how the central route works, and it is worth knowing before you choose.
Watch: making the gazette notification in Odisha
How to Make a Gazette Notification in Odisha ओडिशा में गजट नोटिफिकेशन कैसे बनाएं
How does the Central Gazette route work from Odisha?
Four stages. Nothing here needs you to travel to Delhi, and nothing needs an agent to submit for you.
Step 1: affidavit and two newspaper notices
A notarised affidavit stating your old name, your new name, your father's or husband's name, your full Odisha address and the reason for the change. Then the same notice in two dailies that circulate where you live, one Odia and one English. Keep the complete original printed page of each. Two notices usually cost Rs 400 to Rs 4,000 depending on the titles and the edition.
Step 2: prepare the file for Delhi
The file contains the original newspaper pages, a signed undertaking that the facts are true, two copies of the prescribed proforma, a soft copy of the notice text, self-attested identity of the applicant and of one witness, two passport size photographs, and a request letter to the Controller of Publications. Keep every supporting document less than one year old.
Step 3: pay on BharatKosh, then post the file
The fee is paid only through bharatkosh.gov.in, the Government's Non-Tax Receipt Portal. It is commonly Rs 1,100 for an adult and Rs 1,700 for a minor, plus a charge per alias name. The Department of Publication revises these amounts each financial year, so confirm the current figure on deptpub.gov.in before paying, and note that the fee is not refundable. Do not send a demand draft and do not make a direct bank transfer. Post or courier the signed file to the Department of Publication, Civil Lines, Delhi 110054, or hand it in there. Applications are accepted from the applicant directly, not from agents.
Step 4: download from egazette.gov.in
Your notification appears in Part IV of the Gazette of India, in the weekly Saturday dated issues, about 30 to 45 days after the file reaches Delhi. Since October 2015 the Gazette has been digital only, so you download the PDF free from egazette.gov.in and it needs no further certification.
Watch: the name change itself, for an adult
How to Change the Name of an Adult in Odisha ओडिशा में एडल्ट का नाम कैसे बदलें
How to Change a Name in Odisha ओडिशा में नाम कैसे बदलें
Which route should you choose in Odisha?
The honest answer depends on one question: where does the new name have to be accepted?
Choose the state e-Gazette when
- Your records mostly sit inside Odisha: school, college, land, local employment
- You want a filing that runs entirely online
- You would rather not pay until the application has been examined
- You accept that offices outside the state may ask for the central notification instead
Choose the Central Gazette when
- You need a passport, or you already hold one in the old name
- Central boards, banks in other states or a central Government employer are involved
- You live or work outside Odisha, in Gujarat, Kerala, the Gulf or on ships
- You want one notification that no office anywhere in India can question
And there is a third answer nobody else gives: choose neither, for now, if your only need is an Aadhaar update of the kind the portal lists. Fix it at the enrolment centre with the documents you already hold, then see whether anything else actually asks for a gazette.
Watch: the name changing process in Odisha
The Name Changing Process in Odisha ओडिशा में नाम बदलने की प्रक्रिया
What documents are required for a name change in Odisha?
The two routes ask for different things, which is why one generic checklist causes so much wasted effort here.
State route, as Odisha asks
- Application for gazette publication of the name or surname change, with your present address
- Notarised affidavit declaring the change from the old name to the new name, with the purpose stated
- Two copies of the notice to be published, signed by the applicant
- Original newspaper full page carrying the published notice, not a cutting
- KYC document such as Aadhaar or Voter ID, showing the old name
- Address proof in Odisha
- For a minor: the child's birth certificate or Aadhaar, with the parent applying and their own ID showing the relationship
- For a Government servant: a duly filled Deed Changing Name or Surname Form, plus a letter from the concerned office
- Everything attached as a single PDF
Central route, for the Delhi file
- Notarised name change affidavit, hard copy
- Aadhaar or other Government photo identity in the old name, self-attested
- Address proof in Odisha
- Complete original newspaper pages of both notices, one Odia and one English
- Two copies of the prescribed proforma, plus a soft copy of the notice text
- Two passport size photographs and a signed undertaking
- Self-attested photo identity of one witness
- Marriage certificate, divorce decree or adoption papers, where relevant
- Birth certificate of the child, where the applicant is a minor
- Deed attested by the Indian Embassy or Consulate, if you apply from abroad
- Departmental deed, if you are a Central Government employee
Watch: the documents required in Odisha
Documents Required for a Name Change in Odisha ओडिशा में नाम चेंज करने के लिए जरूरी दस्तावेज
Why do people change their name in Odisha?
Every one of these is a normal, accepted reason. You do not need an unusual story to apply.
Odia to English spelling
Bishnu and Vishnu, Sabyasachi and Sabyasachee, Mohapatra and Mahapatra, Behera with and without an a. The most common name problem in this state.
Errors on record
A mistake in a school certificate, a board marksheet or an employment record, or a spelling that drifted over the years.
Marriage and divorce
Taking a husband's surname after marriage, or returning to a maiden name after a divorce.
Adding or dropping a surname
Common where a surname sits in school records but not on the passport, or sits differently on each document.
Adoption
Recording a child's name after an adoption, so school and identity records agree.
Numerology or astrology
A widely used reason in India. The gazette treats it like any other stated reason.
Change of religion
A name that matches a change of faith, recorded so identity documents follow.
Gender change
Handled quietly, with the document set that fits your case.
You simply want a different name
A perfectly valid reason. The affidavit states it and the process is the same.
Who can apply
- Any Indian citizen, at any stage of life
- A husband or a wife, independently of each other
- A parent or legal guardian, on behalf of a minor
- An Odisha resident working in another state, through the central route
- An applicant living abroad, through an attested deed
What you need to qualify
- Indian citizenship
- A valid Government photo identity document
- A stated reason for the change, written into the affidavit
- For a minor, a parent or guardian who signs and takes responsibility
What you can change is equally broad: the full name, the spelling of an existing name, or just the surname. The affidavit states exactly what the old full name was and exactly what the new full name will be.
What does a name change in Odisha really cost?
Short answer: the central fee is commonly Rs 1,100 for an adult and Rs 1,700 for a minor, the state fee is shown on the portal after approval, and a realistic self-done total is Rs 1,500 to Rs 6,000.
| Item | Typical amount | Notes |
|---|---|---|
| Stamp paper and notary | Rs 100 to Rs 500 | Local notary in any district headquarters. |
| Newspaper notice | Rs 400 to Rs 4,000 | Odia and English dailies. The complete original full page is kept as proof. |
| Odisha e-Gazette fee | Shown on the portal after approval | Paid on the portal once your application clears, not before. We do not print a figure we cannot verify. |
| Central Gazette fee, adult | Commonly Rs 1,100 | Paid through BharatKosh. The Department of Publication revises it each financial year. |
| Central Gazette fee, minor | Commonly Rs 1,700 | Applies to anyone under 18. Also paid through BharatKosh. |
| Extra alias names | Charged per alias | Applies on the central route if you publish alias names alongside the main change. |
| Applying from abroad | Around Rs 7,500 to Rs 9,000 | Plus embassy or consulate attestation of the deed. |
| Physical gazette copy | Does not exist | The Gazette of India has been digital only from October 2015. |
| Realistic self-done total | Rs 1,500 to Rs 6,000 | Depends on the route and the newspapers chosen, excluding repeat attempts. |
| Documentadvisor assistance | Quoted per case | Charged separately from Government charges. Call 9540005002 for a fixed quote before you commit. |
One difference between the routes changes how much a mistake costs you. On the state route you have not paid the publication fee when the application is examined, so a document problem costs time. On the central route the fee is not refundable, so an error in your own file means paying again. That is exactly why we confirm the spelling in writing and refuse to rush a file with an unresolved question in it.
How long does a name change take in Odisha?
Short answer: a clean state application usually finishes within a few weeks, the central route takes 3 to 7 weeks, and neither has a paid fast track.
Day 1 to 2
Documents collected, route decided, the final spelling confirmed with you in writing, affidavit drafted in the wording Odisha asks for and notarised locally.
Day 2 to 9
Notice booked in the prescribed format. Publication depends on the paper's schedule, so allow 2 to 7 days, then collect the complete original full page.
State route
Scans ordered into one clean PDF and the application filed online. Once approved, the fee is paid on the portal. Clean applications usually publish within a few weeks.
Central route, day 30 to 45
The notification is printed in Part IV. We download the PDF from the e-Gazette portal and send it to you with the update checklist.
End to end, plan for a few weeks on the state route and 3 to 7 weeks on the central route. Both publish in cycles rather than on a date you can pick.
Which parts of Odisha do we serve?
Both routes run online or by post, so distance from Bhubaneswar or Delhi changes nothing. We support applicants across all 30 districts.
Call 9540005002, WhatsApp 9540005064, or write to support@documentadvisor.in. Monday to Saturday, 9 AM to 6 PM. For the all-India process, see our complete name change service guide.
Related guides
Other states written up in the same detail, plus the national process, in case your records sit in more than one place.
What do the gazette terms actually mean?
The words that appear on every name change website, in language people actually use.
- Gazette notification
- A formal announcement printed in the official journal of a Government. For a name change it is the document Aadhaar, PAN, passport offices, banks, boards and employers accept as legal proof.
- Odisha e-Gazette
- The Government of Odisha's online gazette portal. It carries a dedicated Change of Name and Surname service through which a citizen files entirely online.
- Change of Name and Surname service
- The citizen service on the Odisha portal. You apply online with the documents as a single PDF, pay the publication fee after approval, and download the published gazette from the same portal.
- Prescribed notice format
- The wording Odisha requires for the newspaper notice, naming the affidavit date, your address, the old name and the new name. Two signed copies of the notice go into the application.
- KYC document
- An identity document such as Aadhaar or Voter ID showing your old name, which the state route asks for so the change can be matched to an existing record.
- Deed Changing Name or Surname Form
- The form a Government servant in Odisha fills in, alongside a letter from their own office, as an undertaking to use the new name in all records, deeds and dealings.
- Central Gazette
- The Gazette of India, published by the Department of Publication in Civil Lines, Delhi. Accepted everywhere in India and by foreign missions.
- Part IV
- The section of the Gazette of India carrying notices from people rather than from Government. Personal name change notifications appear here. Part IV belongs to the Central Gazette only.
- Affidavit
- A written statement you swear is true, signed before a notary. In Odisha it must declare the change from the old name to the new name and state the purpose of the change.
- BharatKosh
- The Non-Tax Receipt Portal at bharatkosh.gov.in, the only accepted channel for the Central Gazette fee. Demand drafts and direct bank transfers were discontinued there.
- e-Gazette
- The portal at egazette.gov.in where published Central notifications are searched and downloaded free. A download portal only, and the PDF is the official copy.
- Registrar correction
- A correction to a birth or death record under Section 15 of the Registration of Births and Deaths Act, 1969, through the body that issued the certificate. Not a gazette matter.
What do you update after the gazette, and in what order?
The gazette is the middle of the journey, not the end. Doing this in the wrong order turns a four week job into a four month one.
| Order | Record | Why it comes here |
|---|---|---|
| 1 | Aadhaar | Almost every other service verifies against Aadhaar. Update it first at an enrolment centre with the notification, the affidavit and your identity document. |
| 2 | PAN card | The correction form asks for proof, and an updated Aadhaar makes this straightforward. |
| 3 | Bank accounts | Banks check the PAN and Aadhaar pair. Updating the bank before both agree creates a mismatch. |
| 4 | Passport | Re-issue with a change of name. This is the record that usually needs the Central Gazette rather than the state one. |
| 5 | Voter ID and driving licence | Straightforward once Aadhaar carries the new name. |
| 6 | EPFO or UAN and insurance | Employer-linked records. Your HR department usually needs the notification on file first. |
| 7 | School, board and university records | Slowest of the lot. Each board runs its own correction procedure and charges its own fee. |
| 8 | Land, property, GST and business records | Handle last, once the identity documents all agree with each other. |
Aadhaar rules are published on uidai.gov.in and passport re-issue rules on passportindia.gov.in. Both are listed in the sources at the foot of this page.
Watch: updating the passport after the gazette
How to Change a Father Name in a Passport in Odisha ओडिशा में पासपोर्ट में पिता का नाम कैसे बदलें
How to Change a Name in a Passport in Odisha ओडिशा में पासपोर्ट में नाम कैसे बदलें
Is a birth certificate mistake a gazette matter in Odisha?
No, and this is the single most common thing people here are sold wrongly. If the error sits in a birth certificate, a wrong spelling, a wrong parent's name or a missing child's name, the fix is a Registrar correction under Section 15 of the Registration of Births and Deaths Act, 1969, through the body that issued the certificate: your Municipal Corporation, your municipality or NAC, or the gram panchayat.
A gazette notification will not change the entry in the birth register. The two documents live in different systems. The Civil Registration System portal is crsorgi.gov.in. Anyone pushing every birth certificate case into a gazette application is charging you for the wrong process. Where a case genuinely needs both, which happens when you want a new name going forward and a corrected record going backward, we say so and quote the two separately.
Watch: birth certificate corrections in Odisha
How to Change a Name in a Birth Certificate in Odisha ओडिशा के बर्थ सर्टिफिकेट में नाम कैसे बदलें
Which special situations come up most in Odisha?
Five cases we see constantly, starting with the one that brings more Odisha applicants to a gazette than anything else.
What fixes an Odia to English transliteration mismatch?
This is Odisha's most common real case. The same Odia name reaches English in different forms across decades of records: Bishnu and Vishnu, Sabyasachi and Sabyasachee, Mohapatra and Mahapatra, Behera with and without a trailing a. An old school certificate, a father's spelling on a land record and a newer Aadhaar entry rarely agree, because each was romanised by a different hand at a different time. To Government systems those are separate people.
Note the useful twist here. If the correction you need is only in Aadhaar, the state portal's own advisory says transliteration errors do not need a gazette, so start at the enrolment centre. If the mismatch runs through your board certificates, your bank and your passport, a gazette notification declaring one final spelling is still the cleanest fix, because it gives every office the same published form to follow instead of a judgement call.
Name change after marriage
A woman adding her husband's surname, or keeping her maiden name and recording it clearly, follows the same stages with the marriage certificate attached. After a divorce, attach the decree instead. Worth knowing before you spend anything: for an Aadhaar update after marriage or divorce, the certificate itself is accepted proof and the portal's advisory says a gazette is not required. Check what the office in front of you actually wants first.
Name change for a minor child
A parent or legal guardian applies on the child's behalf and makes the declaration in the affidavit. Attach the child's birth certificate or Aadhaar as age proof, and an identity document of the applicant showing them as father, mother or guardian. A legal guardian also attaches the supporting documents for that status. On the central route the minor fee applies, commonly Rs 1,700 with the usual revision caveat, and both parents signing avoids objections later.
Working outside Odisha, or abroad
Odisha sends a large workforce to other states and overseas, and split records follow. The Central Gazette handles this cleanly, because Part IV is valid everywhere in India and recognised by embassies. An applicant abroad executes the deed, has it attested by the Indian Embassy or Consulate, and applies to Delhi, budgeting around Rs 7,500 to Rs 9,000. Family in Odisha can post the file, but the papers must carry your own signature.
School and board records
The Board of Secondary Education, Odisha and the Council of Higher Secondary Education run their own correction processes for names on certificates, and each university has its own. The gazette notification supports that application, and for a bigger change such as a full name change it is usually essential, but the issuing body decides the outcome. Send us the board's own form and we build the file around it.
Watch: board records, education documents and surnames
How to Change a Name in a Class 10 Mark Sheet in Odisha ओडिशा में 10वीं की मार्कशीट में नाम कैसे बदलें
How to Change a Name in an Education Document in Odisha
How to Change a Surname in Odisha ओडिशा में सरनेम कैसे बदलें
What changes for Government servants in Odisha?
More than in most states, because Odisha treats you as a separate category and asks for two extra papers that no ranking page mentions: a duly filled Deed Changing Name or Surname Form, and a letter from your own office supporting the change.
The deed is worded as a formal undertaking to use the new name in all records, deeds and dealings, and to be addressed by it. Central Government employees additionally follow the Ministry of Home Affairs Office Memorandum No. 190016/1/87-Estt.(A) dated 12 March 1987, routing the deed through the department so that the service book is updated alongside the gazette notification.
Either way, tell your office rather than doing the gazette quietly. A service record that does not match the published name creates a second problem rather than closing the first one. Ask your department one question before you spend anything: which notification will they accept on the service record, the state one or the central one. Send us any departmental circular and we build the file around it.
Watch: name change for a Government employee in Odisha
How to Change the Name of a Government Employee in Odisha ओडिशा में गवर्नमेंट एम्प्लोयी का नाम कैसे बदले
What names does the law not allow, and what do you gain by doing it properly?
You may take almost any name you like. Almost.
Names that will not be accepted
- A name taken in order to hide your identity
- A name taken to escape a debt, a liability or a legal proceeding
- A name that is obscene or offensive
- A name containing punctuation marks or symbols
- A name that impersonates another person for gain
A change of name does not erase anything behind you. Your old records stay linked through the notification itself, which names both the old and the new name. That is the point of publishing it.
What you gain by doing it legally
- Official recognition that every department works from, public or private
- A permanent published record that never expires and never needs renewal
- One spelling that Aadhaar, PAN, bank, board and passport records all follow
- Marriage, divorce, land and inheritance papers that match your identity documents
- No lawyer and no court order needed, because this is an administrative process
What mistakes get Odisha applications rejected?
Every one of these is avoidable, and on the central route every one of them costs the fee again.
Document problems
- An affidavit that does not clearly state both the old and the new name and the purpose, which Odisha asks for specifically
- Notice wording that does not follow the prescribed format, or notice copies left unsigned
- A newspaper cutting sent instead of the complete original full page
- Scans assembled badly, or split across separate files when the portal asks for one PDF
- A Government servant applying without the deed form and the office letter
- Supporting documents older than one year for the central file
Process problems
- Paying for a gazette when the portal's own advisory says your Aadhaar case does not need one
- Paying the central fee by demand draft or direct transfer instead of BharatKosh
- Paying extra for expedited publication that no Government office offers
- Assuming a state notification will satisfy a passport office or a bank in another state
- Sending a file to a supposed Central Gazette office in Odisha, when the only one is in Delhi
- Updating the bank before Aadhaar and PAN agree with each other
Should you do it yourself or take professional help?
We will say it plainly: Odisha's state route is genuinely doable alone, and the pay-after-approval design means a mistake there costs time rather than money.
| Point of comparison | Doing it yourself | Using Documentadvisor |
|---|---|---|
| Money out | Rs 1,500 to Rs 6,000 depending on the route, if nothing goes wrong | Government charge plus a quoted service charge |
| Your time | A notary visit, the notice wording, careful scanning into one PDF, or the whole newspaper and Delhi sequence | About 30 minutes of sending scans and confirming spelling |
| Travel | Local trips only. Neither route needs a visit to Bhubaneswar or Delhi | None |
| Risk of paying twice | Low on the state route, where the fee comes after approval. Real on the central route, where the fee is gone | We check the spelling and the document category with you in writing before anything is filed |
| Do you even need a gazette | Easy to miss the portal's own advisory and buy one anyway | We check that first, and say so if the answer is no |
| Best if | Your case is a plain adult name change and all your records sit in Odisha | The case involves a passport, a service record, a minor, a board record or work outside the state |
The risk sits in the details: affidavit wording that meets Odisha's requirement, the notice in the prescribed format and signed in duplicate, the full newspaper page, a clean single PDF, and the extra papers if you are a Government servant. On the central route one mismatch means the file comes back after weeks with the fee gone. A good consultant checks whether you even need a gazette, then prepares the wording and tracks the application to publication. You can compare the whole range of name change services we run before deciding. Because the Central Gazette accepts applications only from the applicant directly, an honest service prepares, checks and tracks your file, which you then sign and send.
Your Trust and Security First
A name change means handing your identity documents to someone you have never met. We take that seriously, and we would rather be slow and correct than fast and wrong.
Your documents stay private
Your scans go to one advisor and one file. We do not resell your details, we do not add you to a marketing list, and we do not share your papers with anyone outside your case.
We check whether you need a gazette at all
Odisha's own portal lists cases where a gazette is not required, and UIDAI accepts a marriage certificate or divorce decree directly. If that covers your case, we tell you, even though it is the smaller job.
Nothing is filed without your written yes
We send you the exact wording, letter by letter, and wait for your confirmation before the affidavit is typed or a notice is booked. On the central route the fee is not refundable, so this step protects your money.
Government charge shown separately
Our charge and the Government charge are always quoted as two lines. You see exactly how much reaches the Government and how much is for our work, before you pay anything.
One advisor, start to finish
The same person handles your file from the first scan to the published notification, on the same number you first called. You never repeat your case to somebody new.
Your originals come back to you
The original newspaper page and the notarised affidavit are returned once the file is accepted, and we keep a scanned set so a lost document years later is not a fresh problem.
Everything You Need, In One Place
One place for the paperwork people find hardest: gazette notifications, affidavits, newspaper advertisements, rental agreements and property papers. Drafted, checked and filed by a team that does it daily.
Document Services
India's trusted documentation consultant and newspaper ad portal
How It Works
Booking a service with Documentadvisor is as easy as 1-2-3. Sit back and let our team do the work.
Book
Call, WhatsApp or fill the form. Tell us your old name, the new name you want, your district, and which office is asking for the change. It takes about ten minutes.
Schedule
We tell you whether you need a gazette at all, then which route fits, confirm the exact spelling with you in writing, and schedule the affidavit, the notice and the filing in the right order.
Relax
We track the application and send you the published notification, along with a written checklist of which record to update next. No travel, no queues.
The questions Google gets asked most about Odisha
How can I change my name legally in Odisha?
Use one of two routes. The state route is a notarised affidavit and a newspaper notice in the prescribed format, applied for online on the Odisha e-Gazette portal, with the fee paid after approval. The central route is an affidavit, two newspaper notices and a file posted to the Gazette of India in Delhi, published in Part IV in 30 to 45 days.
Do I need a gazette to change my name in Aadhaar?
Often not. Odisha's e-Gazette portal advises applicants not to apply for gazette publication for Aadhaar typo corrections, transliteration errors, regional language updates, marriage, divorce or adoption changes, initials edits or name sequence changes, citing the UIDAI standard operating procedure dated 28 October 2021. UIDAI's own list of valid documents accepts a marriage certificate, divorce decree or adoption certificate directly. Apply for a gazette for a full or first name change.
Where is the gazette office in Odisha?
The state route is handled online through the e-Gazette portal rather than over a counter. There is no Central Gazette office anywhere in Odisha. The only Central office is the Department of Publication, Civil Lines, behind the Delhi Vidhan Sabha Metro Station, Delhi 110054.
What is the fee for a gazette name change in Odisha?
On the state route the portal shows the publication fee once your application is approved, and you pay there. The Central Gazette fee is commonly Rs 1,100 for adults and Rs 1,700 for minors, paid only on bharatkosh.gov.in and revised each financial year.
Can I change my name online in Odisha?
Yes, more than in most states. The state route is filed entirely online with the documents attached as a single PDF, and the published gazette downloads from the same portal. On the central route only the signed file goes by post.
How many days does a gazette name change take?
A clean state application usually publishes within a few weeks. The Central Gazette takes 30 to 45 days after your file reaches Delhi, so plan 3 to 7 weeks end to end. Neither route has an official expedited option.
What must the affidavit say in Odisha?
It must clearly declare that you have changed your name or surname from the old name to the new name, and state the purpose of the change. For a minor, the parent or legal guardian makes that declaration on the child's behalf.
Do I need the full newspaper page or is a cutting enough?
The full page. Odisha's document list asks for the original newspaper full page carrying the notice, and the Central Gazette expects complete original pages too. A cutting is the most common reason a first attempt comes back.
Does India use deed poll like the United Kingdom?
No. India does not use the deed poll system. The Indian equivalent is the affidavit, newspaper and gazette route explained on this page, and Odisha's Government servants use a Deed Changing Name or Surname Form as part of it.
Do I need a lawyer or a court order?
No. A simple name change, including after marriage, is an administrative process. You need a notary for the affidavit, not a court. A lawyer becomes relevant only where there is a custody dispute or an existing court matter involving the name.
Start your Odisha name change today
Tell us your old name, the new name you want, your district and which office is asking for the change. We will tell you whether you need a gazette at all, which route fits, what it will cost in total, and how long it will take, before you pay anything.
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Frequently asked questions on name change in Odisha
The questions we are asked on the phone every day.
Does Odisha have its own online gazette route for a name change?
Which cases does the portal say do not need a gazette?
Then when should I apply for a gazette?
What must the affidavit say in Odisha?
Do I need the full newspaper page or is a cutting enough?
When do I pay the state gazette fee?
I am a Government servant in Odisha. What extra papers do I need?
Is the Odisha gazette valid outside the state?
How do I pay the Central Gazette fee?
Will anyone courier me a printed gazette copy?
My Odia and English spellings do not match across documents. What fixes it?
How do I change my minor child's name in Odisha?
My birth certificate has a spelling mistake. Do I need the gazette?
Can a gazette alone correct my board certificate?
I work in another state or abroad. Which route covers my Odisha records?
Are the Rs 999 gazette offers real?
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Where can you verify all of this yourself?
Every fact above can be checked at these Government sites. Please do check them.
- Odisha e-Gazette, Government of OdishaThe state gazette portal, with the Change of Name and Surname service, the document list and the advisory on cases that do not need a gazette.
- Unique Identification Authority of IndiaAadhaar name update rules and the published list of valid documents, which accepts a marriage certificate, divorce decree or adoption certificate as proof.
- The Gazette of India, e-Gazette portalSearch and download published Central Gazette notifications free. Your Part IV notification appears here.
- Department of Publication, Government of IndiaThe single Central Gazette office, Civil Lines, Delhi 110054. Carries the change of name guidelines, the proforma and the current fee.
- BharatKosh, the Non-Tax Receipt PortalThe only accepted channel for the Central Gazette fee. Demand drafts and direct transfers were discontinued.
- India Code, Orissa (Alteration of Name) Act, 2011Act 15 of 2011. Assented 23 September 2011 and in force from 1 November 2011, substituting Odisha for Orissa.
- Constitution of India, Legislative DepartmentThe Ninety-sixth Amendment Act, 2011 substituted Odia for Oriya at entry 15 of the Eighth Schedule.
- Government of Odisha official portalDepartment listings and district information for all 30 districts and 3 revenue divisions.
- Board of Secondary Education, Odisha, CuttackThe Board's own correction procedure for names on certificates and marksheets, which decides the outcome rather than the gazette.
- Passport Seva, Ministry of External AffairsRe-issue of a passport with a change of name, and the documents it needs.
- Civil Registration System, Registrar General of IndiaBirth and death registration, and the framework for Registrar corrections under the RBD Act, 1969.
The short version
Everything on this page in ten lines
- Start with the question nobody else asks: do you need a gazette at all? For several common Aadhaar updates, Odisha's own portal says no.
- UIDAI's published document list accepts a marriage certificate, divorce decree or adoption certificate directly as proof for an Aadhaar name update.
- Where a gazette is needed, Odisha gives you two real routes: the state e-Gazette, filed fully online, and the Central Gazette of India in Delhi.
- On the state route you attach everything as a single PDF and pay the publication fee only after your application is approved.
- Odisha wants the affidavit to name both the old and the new name and state the purpose, two signed copies of the notice, and the newspaper full page.
- Government servants also need a Deed Changing Name or Surname Form and a letter from their own office.
- Central notices publish in Part IV, 30 to 45 days after the file reaches Delhi, and are valid everywhere in India and abroad.
- The central fee is commonly Rs 1,100 adult and Rs 1,700 minor, paid only on BharatKosh, revised each financial year, and not refundable.
- No expedited service on either route, no couriered printed gazette, and no Central Gazette office anywhere in Odisha.
- A birth certificate mistake is a Registrar correction under Section 15 of the RBD Act, 1969, through the body that issued it.
Change your name once, and change it properly
Send us your documents on WhatsApp today. We will tell you whether you need a gazette at all, the total cost and the timeline before you pay anything. Bhubaneswar, Cuttack, Rourkela, Berhampur, Sambalpur and every Odisha district.