Name Change in Education Documents
The Government's own gazette application accepts your 10th and 12th certificate as proof of the name you are giving up. That one line tells you what an education document is for. It records the name you sat the examination under, and most boards will not rewrite it afterwards. What they will do is correct an error, and the two are not the same request.
भारत में शिक्षा दस्तावेजों में नाम परिवर्तन कैसे करें
A name change in education documents is usually a correction, not a change. Boards will bring an entry into line with the school record, within a deadline. A genuinely new name is different: CBSE will only carry it if the court order and gazette came before your result was published. Otherwise the certificate keeps the old name and the gazette is produced alongside it.
Can you change your name on a marksheet or certificate?
Almost always no, and the reason is more interesting than the refusal.
At a glance
- The Government treats your certificate as proof of the old name. The Department of Publication lists the 10th and 12th certificate among the documents that prove the name you are abandoning.
- CBSE separates the two requests in its own bye-law. Correction means fixing a spelling to match the school record. Change means making it different from the school record.
- CBSE corrections run to one year from the declaration of your result, forwarded by the Head of Institution.
- CBSE changes need a court order and a gazette, dated before the result was published. That timing is the whole rule.
- NIOS is more permissive. It will record a change of name after the result, within three years, on a gazette or a court order.
- UP Board asks for an affidavit, and its published checklist names no gazette and no court order.
- There is no UGC rule on the name on a degree. None. It is your university's own ordinance, and they differ sharply.
- Delhi University does not erase the old name. It records the new one as alias or nee the earlier name.
- Even NIOS endorses rather than rewrites, printing the old name, the new name and the gazette number on the record.
- CBSE has warned publicly about people offering quick fixes for corrections and duplicates.
- In most real cases the gazette alongside the certificate is the answer, and it is what employers and universities actually accept.
Key takeaways
- CBSE Bye-Law 69.1(i), in its own words. “Correction in name means correction in spelling errors, factual errors, typographical errors in candidate's Name/Surname, Father's Name/Mother's Name to make it consistent with what is given in the school record. Change in name also includes alteration, addition, deletion to make it different from the school records.”
- And Bye-Law 69.1(iv) on a change. “Applications regarding change in name/surname will be considered where such changes have been permitted by a Court of Law and notified in a Government Gazette.”
- The sentence that decides most cases. CBSE's revised rules add that a change may be considered “provided the changes have been admitted by the Court of law and notified in the Government Gazette before the publication of the result of the candidate”. A gazette obtained afterwards does not reopen the certificate.
- The correction window. “Application for correction in name of Candidate/
Father's/ , forwarded by the Head of Institution.Mother's/ Guardian's name will be considered only within one year of the date of declaration of result” - What NIOS writes on the record. “CHANGE ALLOWED IN NAME OF LEARNER FROM ___ TO ___ AS PER REQUEST OF THE CANDIDATE AND GAZETTE NOTIFICATION NO. ___”. Even a permitted change is an endorsement, not a rewrite.
- The gap nobody states. We found no UGC regulation on the name recorded on a degree. Anyone telling you UGC requires something for this cannot show you the rule.
What is an education certificate actually for?
It is evidence of who you were when you sat the examination. Four Government sources say so, in four different ways.
People arrive at this subject assuming a marksheet is like an Aadhaar card: a record of your current identity that ought to be updatable. It is not. It is a record of an event, and the event has a date. Once you see that, every board's rule below stops looking arbitrary.
1. The gazette form asks for it as proof of the OLD name
The Department of Publication, which runs the Gazette of India, lists the documents it accepts as proof of the name you are giving up. On that list: “10TH 12TH EDUCATIONAL CERTIFICATE”. The Government's own name change machinery treats your marksheet as evidence of the name being abandoned, not as a document to be rewritten.
2. CBSE's timing rule only makes sense this way
A change of name is carried only if the court order and gazette predate the result. That is not bureaucratic fussiness. It is a record saying: this is what was true on the day, and the day has passed.
3. Recruiters are built around the old name staying
The Staff Selection Commission has a whole clause for a change of name after matriculation, listing the deed poll, affidavit, newspapers and gazette you produce. Nothing in it contemplates a reissued certificate. The framework assumes the certificate still says the old name.
4. Even a university that allows it keeps both names
Delhi University records a change of name as “changed name alias/nee earlier name”. It does not erase anything. It annotates.
Are you asking for a correction or a change?
CBSE defines both in one sentence, and the distinction runs through every board on this page.
| Correction | Change |
|---|---|
| Makes the certificate agree with the school record | Makes it different from the school record |
| Proved by the school's own papers: admission form, previous school leaving certificate, admission and withdrawal register | Proved by a court order and a gazette notification |
| Forwarded by the Head of Institution | At CBSE, only where both predate your result |
| Deadline at CBSE: one year from the result | No deadline helps, because the gate is the date on the gazette |
What are the CBSE rules for a name correction or change?
Bye-Law 69.1, and one sentence in the revised rules that decides most cases.
What CBSE will correct, and what it wants to see
A correction is allowed to bring the entry into line with the school record or the List of Candidates the school submitted. The application is forwarded by the Head of Institution with three attested documents, and the bye-law names them precisely:
The admission form
The form filled in by the parents at the time of admission, attested by the Head of the institution.
The previous school's leaving certificate
The one submitted by the parents at the time of admission, attested.
The admission and withdrawal register
A true copy of the page where the entry was made in respect of the candidate, attested.
Notice what those three have in common. They are all contemporaneous with your admission. CBSE is not asking what your name is now. It is asking what the school wrote down at the time, and whether the certificate matches it.
And what CBSE will not do
Read the last clause twice. Not before you apply. Not within a year. Before the publication of your result. So a gazette notification obtained at twenty five, for a Class X certificate issued at fifteen, does not entitle you to a reissued certificate, however genuine the change and however good the paperwork. This is the sentence that ends most enquiries about CBSE, and knowing it now saves you a year and a thousand rupees.
Is the CBSE correction deadline really one year?
That is what the published rules say. But the picture is less tidy than most pages admit, and you deserve the real version.
Work to one year. CBSE's revised rules, linked from its own corrections page, say a name correction “will be considered only within one year of the date of declaration of result”. Apply inside that window and the question never arises.
What the numbered bye-law says
Rule 69.1(ii) says an application for correction in name “may be considered any time” provided the three school documents are forwarded. For date of birth, Rule 69.2(iv) gives two years.
What the current published rules say
The revised rules give one year for both, and add for date of birth that “No correction whatsoever shall be made on application submitted after the said period of one year.”
What does NIOS allow that CBSE does not?
A genuine change of name after your result. That makes NIOS materially the most permissive national board on this page.
The National Institute of Open Schooling separates the two requests exactly as CBSE does, defining a correction as fixing spelling or factual errors to make the record consistent, and a change as “addition, deletion, alteration or recording a name different from the name recorded in NIOS records”. What is different is that it entertains the second one.
| Item | Correction | Change |
|---|---|---|
| Fee | Rs 100 | Rs 200 |
| When | Before the first examination, or within 3 years of registration | Post result, within 3 years of the declaration of result |
| Route | Documentary proof plus an affidavit | A gazette route or a court order route |
| Newspapers | Not required | Two dailies in original, one national and one vernacular |
| Affidavit | Before a First Class Magistrate on stamp paper | Before a Judicial, First Class, Metropolitan, Executive or Sub-Divisional Magistrate |
How does CISCE handle a name correction?
Through your school, and around candidates who are still registered with it.
The Council for the Indian School Certificate Examinations conducts the ICSE at Class X and the ISC at Class XII. Its correction facility is built for candidates still inside the system: those appearing for the coming examination, those in the year below, and those whose confirmation of entry is pending. Its guidance to schools then states expressly that personal details cannot be changed for other categories of candidate.
Everything goes through the school
You do not deal with the Council directly. The school submits the correction through the Council's portal under the entry detail correction option, and the correction fee is paid online through the school. Your relationship with the school office matters more here than at most boards.
So the window is narrower than at CBSE
CBSE's window runs for a year after the result. CISCE's is framed around current candidature. If you or your child are sitting ICSE or ISC now, check the registration details today and fix anything wrong while the facility is open to you.
How does UP Board correct a name on a marksheet?
Through the school, and on an affidavit. Its published checklist names no gazette at all.
The Uttar Pradesh Madhyamik Shiksha Parishad runs its corrections through a public service portal, listing services for issuance of a corrected certificate and issuance of a corrected marksheet. Its published checklists are unusually specific, and unusually light.
What the checklist asks for
An application countersigned by the school Principal, a transfer certificate countersigned by the District Inspector of Schools, an affidavit relating to the correct entries, a copy of the Class 9 or Class 11 registration card, and the candidate's identity document.
What it does not ask for
No gazette notification and no court order appear on the checklist. That is a materially lower bar than CBSE sets for the same kind of request, and it is worth knowing before somebody sells you a gazette you may not need for this board.
How long
The portal states 30 working days from the date of application for a corrected certificate or marksheet, against 15 working days for most of its other services.
Can you change the name on a university degree?
There is no national rule. None. It is entirely your university's own ordinance, and they differ enormously.
So anybody who tells you that UGC requires a particular document for a degree name change cannot show you the rule, because there is not one. The rule is whatever your university's statute says, and two real examples show how far apart they can be.
| One large central university | One large state university | |
|---|---|---|
| What it asks for | Original gazette copy, an affidavit sworn before a Magistrate, two newspaper cuttings in original, a declaration on stamp paper, and an application forwarded by the Head or Principal | An attested copy of the final year statement of marks, and the original degree certificate surrendered |
| Fee | Rs 50 | Not published |
| What it records | The new name as “alias” or “nee” the earlier name | A corrected degree, returned by post within a month |
| What it anchors to | The change made in your matriculation certificate or its equivalent | Your own final year marks statement |
How do you correct a name in an education document, step by step?
Seven steps, and the first two happen at your old school rather than at any board.
Ask the school to check its own register
The admission register and the admission form. If they carry the name you want, this is a correction. If they carry the same version as the marksheet, it is a change. Everything below depends on which.
Work out which board and which window
CBSE runs to one year from your result. CISCE is framed around current candidature. NIOS gives three years. UP Board publishes a checklist rather than a deadline.
Collect the contemporaneous papers
The admission form filled in by your parents, the previous school's leaving certificate, and the page of the admission and withdrawal register. Attested by the Head of Institution. These three are the application.
Have the Head of Institution forward it
At CBSE and CISCE the application must come from the school, not from you. At UP Board it is countersigned by the Principal and then by the District Inspector of Schools.
Pay the correct fee, to the board
CBSE publishes Rs 1,000 for a correction in a certificate or marksheet. NIOS publishes Rs 100 for a correction and Rs 200 for a change, plus the revised document fee.
Scan everything before you surrender anything
NIOS issues corrected documents only after you post the originals back. Full resolution scans and photographs first, tracked post, and check your admission and job dates before you part with them.
Read the corrected document letter for letter
Before you leave or before you file it away. A new error on a reissued certificate is worse than the first one, because it looks settled and you have already spent the window.
If the answer is no, stop and switch
Do not appeal the same request three times. Move to the gazette alongside route, which is what the institution asking you for this will almost certainly accept.
When is a gazette alongside the certificate enough?
Nearly always. And this is the section that will save most readers a year and a fee.
Where you have genuinely changed your name rather than found an error, the working arrangement is a gazette notification produced alongside the unchanged certificate. The certificate proves what you studied and when. The gazette proves that the person named on it is you. Employers, universities and passport offices deal with this pairing constantly.
This is not a workaround. It is what the system is built around, and you can see that in the way official bodies are organised. The Staff Selection Commission publishes a clause specifically for a candidate claiming a change of name after matriculation, listing the deed poll or affidavit, the two newspapers and the gazette notification to be produced. The whole clause assumes the matriculation certificate still carries the old name. If the expectation were a reissued certificate, that clause would not need to exist.
| Your situation | What to do |
|---|---|
| A spelling error, and the school register is right, and you are inside the window | Apply for the correction. This is the case boards exist to fix |
| A spelling error, but you are outside the window | Apply anyway and ask, then fall back to the gazette. Ask for any refusal in writing |
| You changed your name after your result, at CBSE | Gazette only. The timing rule closes the certificate route entirely |
| You changed your name after your result, at NIOS, within three years | Both are open. NIOS will endorse the change on the gazette |
| A degree, and your university has an ordinance | Follow it, and expect an alias entry rather than an erasure |
| An employer or university asked for “matching documents” | Ask them whether the gazette alongside satisfies them. It usually does, and that question costs nothing |
What does an education document name change cost?
Published figures only. Where a board has not published one, we say so instead of quoting somebody's guess.
| Item | Published position |
|---|---|
| CBSE correction in certificate or marksheet | Rs 1,000 |
| CBSE duplicate, by age of the certificate | Rs 250 up to 5 years, Rs 500 to 10, Rs 1,000 to 20, Rs 2,000 beyond 20. Tatkaal adds Rs 500 |
| NIOS correction of name | Rs 100, plus the revised document fee |
| NIOS change of name | Rs 200, plus the revised document fee |
| UP Board corrected certificate or marksheet | Fee not published. Timeline 30 working days |
| CISCE correction | Paid online through the school. Amount not published on its public pages |
| University degree | Entirely local. One central university publishes Rs 50; another publishes nothing |
| Central Gazette notification | Commonly Rs 1,100 adult and Rs 1,700 minor, and Rs 3,500 from abroad, through BharatKosh. Revised each financial year by the Department of Publication |
What are the common mistakes on an education document name change?
Eight, and the first one is why most applications are refused.
Asking for a change and calling it a correction
Boards verify against the original school records, which is exactly where that claim fails. See the distinction.
Getting the gazette after the result and expecting CBSE to act
The rule wants it before the publication of the result. A gazette dated afterwards does not reopen the certificate, however genuine.
Never checking the school register
Ten minutes in the school office decides whether you have an easy case or a hard one. Almost nobody does this first.
Applying without the Head of Institution
At CBSE and CISCE the application comes from the school. One sent directly by a candidate is not the application the rule describes.
Posting NIOS originals before scanning them
You cannot get them back on request. Full resolution scans, photographs, tracked post, and check your dates first.
Believing a fee will shorten the rule
CBSE has issued a public caution about exactly this. Nobody can shorten a bye-law, and the people offering to are who that notice is about.
Assuming UGC has a rule for degrees
It does not. Ask your own university's examination branch, because the answer is genuinely local and varies enormously.
Fighting the board before asking the institution
The employer or university asking for “matching documents” will very often accept a gazette alongside. One email first.
Where do education documents sit in the order of records?
Near the top, and with the shortest window of anything on the list.
0. Birth certificate
Upstream of everything. A Registrar correction under Section 15, not a gazette matter. See our birth certificate guide.
1. School records, while you can
The shortest window on this whole list. CBSE gives a year; CISCE, current candidature. If you are in it now, act now.
2. The gazette notification
Where the name has genuinely changed. This is the document every later step asks to see.
3. Aadhaar
Only two name changes in a lifetime. See our Aadhaar guide.
4. PAN, then the bank
PAN takes its data from Aadhaar. See our PAN and bank records guides.
5. Passport
Which wants two documents already in the new name. See our passport guide.
6. Voter ID and driving licence
Free, and about Rs 200. See our voter ID and driving licence guides.
7. Policies and the rest
Your LIC policy, employer, provident fund and investment records.
How does a name correction work at your own state board?
CBSE is not the only board, and the state boards do not copy its rules. Each one runs its own correction counter, sets its own window and asks for its own paperwork. The walkthroughs below cover the boards we are asked about most often. Fees and forms move, so treat each one as an orientation and confirm the current requirement with the board before you file.
Why does every one of these start at the school?
Boards do not hold your original name. The school does, in the admission and withdrawal register filled in when you joined. A board corrects a marksheet by matching it back to that register, which is why the first document every board asks for is a certified page from it, countersigned by the head of the institution. If the register itself carries the wrong spelling, fix that first. Nothing downstream can be corrected against a record that is already wrong.
How to Name Change In School Record in Bharat | भारत में स्कूल रिकॉर्ड में नाम कैसे बदलें
How to Name Change in School Record in Goa
Which board issues a marksheet in Arunachal Pradesh?
Most secondary schooling in the state runs through CBSE affiliation, so a marksheet correction here follows the CBSE bye-law and its one year window rather than a separate state rule. The Directorate of School Education handles the school side of the record.
अरुणाचल प्रदेश में शिक्षा दस्तावेज में नाम कैसे बदलें | Name Change in Education Document
Does Chandigarh have a board of its own?
Chandigarh has no board of its own. Its schools are affiliated to CBSE, so the correction is a CBSE application routed through the school, and the gazette before result test applies in full.
चंडीगढ़ में शिक्षा दस्तावेज़ में नाम कैसे बदलें | Name Change in Education Document in Chandigarh
Delhi: is a marksheet and a degree the same application?
Delhi schools sit with CBSE. Two things get confused here: a spelling correction on a class 10 or 12 marksheet is a board matter, while a name printed on a Delhi University degree is a university matter with its own alias entry. They are separate applications with separate proofs.
दिल्ली में शिक्षा दस्तावेज़ में नाम कैसे बदलें | Name Change in Education Document in Delhi
Name Change in Education Document in Delhi | Name Change in 10th & 12th, Graduation Document Delhi
Haryana: where does a 10th marksheet correction go?
The Board of School Education Haryana at Bhiwani holds it, and corrections go through the school with the admission register page attached. A 10th marksheet is the document people are usually chasing, because it is the one every later verification asks for.
हरियाणा में शिक्षा दस्तावेज़ में नाम कैसे बदलें | Name Change in Education Document in Haryana
हरियाणा में 10वीं की मार्कशीट में नाम कैसे बदलें | How to Name Change in 10th Marksheet in Haryana
Who holds the record in Himachal Pradesh?
The Himachal Pradesh Board of School Education at Dharamshala. The same pattern applies: the school certifies what its register says, and the board brings the certificate into line with it.
हिमाचल प्रदेश में शिक्षा दस्तावेजों में नाम कैसे बदलें | How to Name Change In Education Documents
हिमाचल प्रदेश में 10वीं की मार्कशीट में नाम कैसे बदलें | Name Change in 10th Marksheet
Jammu or Srinagar: which JKBOSE office takes it?
The Jammu and Kashmir Board of School Education runs on two sessions, and its offices are split between Jammu and Srinagar. Check which office holds your session before you file, because sending a correction to the wrong one costs weeks.
जम्मू और कश्मीर में शिक्षा दस्तावेज़ में नाम कैसे बदलें | Name Change in Education Document
Can a former student apply directly in Jharkhand?
No. The Jharkhand Academic Council at Ranchi issues the class 10 and 12 certificates, and the application is made through the institution that entered you for the examination.
झारखंड में शिक्षा दस्तावेज़ में नाम कैसे बदलें | Name Change in Education Document in Jharkhand
Karnataka: are SSLC and PUC now one board?
The Karnataka School Examination and Assessment Board took over both the SSLC and the pre university examinations, so the class 10 and class 12 records now sit with one body. Bengaluru applicants file through their school like everyone else in the state.
How to Change Name in Educational Documents in Bengaluru | शैक्षणिक दस्तावेजों में नाम कैसे बदलें
Madhya Pradesh: is Aadhaar proof of the right name?
The Madhya Pradesh Board of Secondary Education at Bhopal holds the record. As everywhere, a correction is measured against the school register, not against your Aadhaar or your PAN.
मध्य प्रदेश में शिक्षा दस्तावेज़ में नाम कैसे बदलें | How to Change Name in Education Document
Maharashtra: state office or divisional board?
The Maharashtra State Board of Secondary and Higher Secondary Education works through divisional boards, and Mumbai is one of them. File with the divisional board that conducted your examination, not with the state office in Pune.
महाराष्ट्र में शिक्षा दस्तावेज़ में नाम कैसे बदलें | How to Change Name in Education Document
मुंबई में एजुकेशन डॉक्यूमेंट में नाम कैसे बदलें | How to change name in education document in Mumbai
Odisha: why might you have to apply twice?
Odisha splits the record between two bodies. The Board of Secondary Education at Cuttack holds the class 10 certificate and the Council of Higher Secondary Education holds the plus two record. A person correcting both files twice.
How to Change Name in Education Document in | Name Change in Education Document in Odisha
Rajasthan: which document are most applications about?
The Board of Secondary Education Rajasthan at Ajmer holds the record. The 10th marksheet is again the document most applications are about, because it is the one that fixes your date of birth and name for every later employer.
राजस्थान में शिक्षा दस्तावेज में नाम कैसे बदलें | Name Change in Education Document in Rajasthan
राजस्थान में 10वीं की मार्कशीट में नाम कैसे बदलें | Name Change in 10th Marksheet in Rajasthan
Telangana: SSC and Intermediate, one form or two?
Telangana separates the two levels as well. The Board of Secondary Education holds the SSC record and the Board of Intermediate Education holds the intermediate record. Each takes its own application.
तेलंगाना में एजुकेशनल डाक्यूमेंट्स में नाम कैसे बदलें | How to Change Name in Educational Documents
Uttar Pradesh: is a gazette notification required?
The Uttar Pradesh Madhyamik Shiksha Parishad at Prayagraj is the one state board on this page whose published checklist we could read in full. It asks for the Principal's countersignature, a transfer certificate countersigned by the District Inspector of Schools, and an affidavit. It does not ask for a gazette notification or a court order, and its own portal states that the correction cannot be made online. See our UP Board section for the detail.
उत्तर प्रदेश में एजुकेशन डॉक्यूमेंट में नाम कैसे बदलें | Name Change in Education Document
उत्तर प्रदेश में शिक्षा दस्तावेज़ में नाम कैसे बदलें | Name Change In Educational Document
लखनऊ में शिक्षा दस्तावेज़ में नाम कैसे बदलें | How to Name Change in Education Document in Lucknow
Uttarakhand: does it still follow the UP board?
Closely. The Uttarakhand Board of School Education at Ramnagar was carved out of the UP board, and its correction practice still resembles it.
उत्तराखंड में शिक्षा दस्तावेज़ में नाम कैसे बदलें | How to Name Change in Education Document
West Bengal: Madhyamik and Higher Secondary, who issues what?
West Bengal runs two councils. The Board of Secondary Education issues the Madhyamik certificate and the Council of Higher Secondary Education issues the Higher Secondary certificate. Applications go through the institution in both cases.
How to Name Change in Education Document in West Bengal | পশ্চিমবঙ্গে শিক্ষা নথিতে নাম পরিবর্তন
One thing every board on this list has in common. None of them will print a genuinely new name on a certificate for an examination you have already sat. What they will do is correct an entry that never matched the school record in the first place. If your name has actually changed, the gazette notification is produced alongside the certificate, not instead of it.
What if it is your father's or mother's name that is wrong?
Same rule, same window, same evidence.
This is the single most common correction we are asked about, and people are often surprised that it is not treated as a smaller matter than their own name. CBSE Bye-Law 69.1 covers the name of the candidate and the name of the father, mother or guardian in the same clause. That means a parent's name gets the same treatment: it is a correction only where the certificate does not match the school admission record, it is subject to the same deadline, and the same three supporting documents are asked for.
The trap. A father who has himself changed his name, or who spells it differently on his Aadhaar than he did on your admission form twenty years ago, is not a correction case. The school register decides. If the register says one thing and his current records say another, the certificate keeps what the register says and his gazette notification is what links the two names together.
State boards take the same line. Where a state board form has a field for the father's name it is filled from the same register page, countersigned by the same head of institution. What differs between states is the fee and the number of copies, not the principle.
शिक्षा दस्तावेज़ में पिता का नाम कैसे बदलें | Father Name Change in Education Document
How to Father Name Change in Education Document | पुणे में शिक्षा दस्तावेज़ में पिता का नाम कैसे बदले
Where can we help with an education document name matter?
Across India, and mostly by telling you which of the two requests you actually have.
All 28 states and 8 union territories
CBSE, CISCE and NIOS are national. State boards and universities run their own rules, and we will tell you what is published for yours and what is not.
Working out whether you have a case at all
Correction or change, inside the window or outside it. Getting this wrong costs a year and a fee, and it costs nothing to get right.
Preparing the gazette properly
Which is the answer for most readers of this page. The Central file goes to Civil Lines, Delhi 110054. See our gazette office in Delhi page.
What we will not charge you for
Telling you not to bother. If the institution asking will accept a gazette alongside, no board application is needed and we will say so.
What do the board terms on this page mean?
Twelve definitions, each written to stand on its own.
- Correction in name
- In CBSE's own definition, correcting spelling, factual or typographical errors to make the certificate consistent with what is given in the school record.
- Change in name
- An alteration, addition or deletion that makes the entry different from the school record. At CBSE this requires a court order and a gazette notification predating the result.
- Examination Bye-Laws
- The CBSE rulebook governing examinations and certification. Rule 69.1 covers changes and corrections in name, and Rule 69.2 covers date of birth.
- List of Candidates
- The registration data a school submits to the board for its candidates, commonly shortened to LOC. The board's record is derived from it, which is why a correction is measured against the school record.
- Head of Institution
- The principal or head of the school, who must forward a correction application to the board. An application sent directly by a candidate is not the application the rule describes.
- Admission and withdrawal register
- The school register recording each pupil's entry and departure. A true copy of the relevant page is one of the three documents CBSE requires for a correction.
- CISCE
- The Council for the Indian School Certificate Examinations, which conducts the ICSE at Class X and the ISC at Class XII. Corrections are submitted by the school rather than by the candidate.
- NIOS
- The National Institute of Open Schooling, the national board for open and distance schooling, and the one board on this page that will record a genuine change of name after a result.
- UPMSP
- The Uttar Pradesh Madhyamik Shiksha Parishad, the UP Board. Its published correction checklist asks for an affidavit and school countersignature rather than a gazette.
- Migration certificate
- The certificate a board issues to let a candidate join another board or university. It carries the same name as the rest of the record, so a correction affects it too.
- Alias entry
- The way a university may record a changed name, written as the new name alias or nee the earlier one, so that the document carries both rather than replacing one with the other.
- Gazette notification
- The publication of a change of name in an official Government journal, with a date. For education documents it is generally produced alongside the certificate rather than causing the certificate to be reissued.
Do you need help with an education document name change?
For a clean correction inside the window, no. For working out whether you have a case at all, often yes.
| Your situation | Do it yourself? | Why |
|---|---|---|
| Spelling error, school register correct, inside the window | Yes | Three school documents and a fee. This is the ordinary case |
| You are a current ICSE or ISC candidate | Yes, today | The facility is built for you and it does not stay open |
| Outside the window, with a genuine error | Advice helps | What you file, and how, decides whether it is even read |
| A genuine change of name after your result | Different route | A gazette, not a board application. The certificate stays as it is |
| A university degree | Ask the university | There is no national rule, so only their ordinance answers it |
| An institution is refusing to accept your documents | Ask us first | Usually a gazette alongside settles it, and that answer is free |
Your Trust and Security First
Your documents stay private
Handled by our own desk in Burari, Delhi, used for your file and nothing else.
We quote the bye-law, not a summary
Rule 69.1 is on this page in CBSE's own words, so you can read it and judge for yourself.
We say when a rule does not exist
There is no UGC regulation on the name on a degree. We tell you that rather than inventing one.
We tell you when the window has closed
Honestly and early, so you spend the year on the route that works instead of the one that does not.
We settle the spelling once
Letter for letter, because a board gives you one attempt and the other records follow it.
And we do not sell shortcuts
CBSE has issued a public caution about people who do. Nobody can shorten a bye-law for a fee.
Everything You Need, In One Place
Telling you which request you have
Correction or change, inside the window or outside. Free, and the single most useful thing on this page.
Reviewing your school documents
Whether the admission form, leaving certificate and register page will actually support the correction you want.
Settling the exact form of the name
Letter for letter and space for space, so every record afterwards carries the identical version.
Full gazette file preparation
Affidavit, both newspaper notices, the proforma and the complete Central file, where that is the correct instrument.
Sequencing the whole set of records
Birth certificate, school records, gazette, Aadhaar, PAN, bank, passport and the rest, in an order that does not contradict itself.
Telling you when to do nothing
Which for a great many readers of this page is the right answer. We would rather say it than take a fee.
How It Works
Send us the marksheet
A photograph, your board, your passing year, and one line on what is wrong. We tell you which request you have.
We tell you whether the rule permits it
And which documents will hold up, or that the window has closed and the gazette is the answer.
You file once, correctly
Through the school where that is the route, or we prepare the gazette file and you leave the certificate alone.
The questions people search about a marksheet name change
Can you change your name on a 10th or 12th marksheet?
Rarely, and only inside a rule. CBSE will correct an entry to match the school record within one year of your result. It will carry a genuine change only where a court order and gazette were notified before the publication of your result. After that the certificate keeps the name you sat the examination under.
Why will a board not simply reissue it in my new name?
Because the certificate is a record of an event, not of your current identity. The Government's own gazette application accepts a 10th and 12th certificate as proof of the old name, which tells you exactly what role it plays. Even boards and universities that permit a change endorse it, printing both names.
What is the difference between a correction and a change?
CBSE defines it: a correction makes the entry consistent with the school record; a change makes it different from the school record. The first is proved by your school's own papers, the second by a court order and a gazette.
Which documents does CBSE want for a correction?
Three, all attested and all from the time of admission: the admission form filled in by your parents, the previous school's leaving certificate, and the page of the admission and withdrawal register. The application is forwarded by the Head of Institution, with a fee of Rs 1,000.
Which board is most willing to allow a change?
NIOS. It will record a genuine change of name after the result, within three years, on a gazette or a court order, for Rs 200 plus the revised document fee. It also requires you to surrender the originals before the corrected ones are issued, so scan everything first.
Does UP Board need a gazette for a marksheet correction?
Its published checklist does not name one. It asks for an application countersigned by the Principal, a transfer certificate countersigned by the District Inspector of Schools, an affidavit about the correct entries, the registration card and your identity document, with a stated timeline of 30 working days.
What does UGC say about changing the name on a degree?
Nothing. We found no UGC regulation, circular or notice on the name recorded on a degree. It is governed by each university's own ordinance, and those differ enormously, from a gazette plus two newspapers plus a magistrate's affidavit at one, to simply surrendering the original degree at another.
So what do most people actually end up doing?
A gazette notification produced alongside the unchanged certificate. The certificate proves what you studied and when; the gazette proves the person named on it is you. Ask the employer or university whether that satisfies them before you fight a board, because it usually does.
Send us the marksheet before you file anything
Talk to the desk
Phone: 9540005002
WhatsApp: 9540005064
Email: support@documentadvisor.in
Hours: Monday to Saturday, 9 AM to 6 PM
Office: Near Hanuman Mandir, Metro Pillar No. 376, Near Burari Metro Station, Shop No. 2nd Ground Floor, Gali No. 1, Plot No. 31/12, Hardev Nagar, Jharoda Majra, Burari, Delhi 110084
Frequently asked questions
Can I change my name on my 10th or 12th marksheet?
Only inside a rule. CBSE will correct an entry to match the school record within one year of the declaration of your result, and will carry a genuine change of name only where a court order and gazette were notified before the publication of your result. After that point the certificate keeps the name you sat the examination under.
What is the difference between a correction and a change?
CBSE defines both. A correction fixes spelling, factual or typographical errors to make the certificate consistent with what is given in the school record. A change is an alteration, addition or deletion that makes the entry different from the school record. The first is proved by your school's own papers and the second by a court order and a gazette notification.
What documents does CBSE require for a correction?
Three attested documents, all contemporaneous with your admission: the admission form filled in by your parents, the previous school's leaving certificate submitted at the time of admission, and a true copy of the page of the admission and withdrawal register where your entry was made. The application must be forwarded by the Head of Institution.
How long do I have to apply to CBSE?
One year from the date of declaration of your result, according to the revised rules linked from CBSE's own corrections page. The numbered bye-law it displaces reads more generously, so if you are just outside the window with a genuinely clerical error and complete school documents it is worth applying and asking rather than assuming the door is bolted.
I got my gazette last year. Will CBSE reissue my certificate?
No. The rule requires the court order and gazette to have been notified before the publication of your result. A gazette obtained afterwards does not reopen the certificate, however genuine the change and however complete the paperwork. The gazette is instead produced alongside the certificate.
Does CBSE need a newspaper advertisement?
Not for a name matter. Newspaper advertisement appears in CBSE's rules in connection with a duplicate certificate, which is a separate application. For a correction the proof is the school's own records, and for a change it is the court order and the gazette.
What if my certificate is from before 1975?
CBSE states that examination records prior to 1975 have been weeded out and that such documents cannot be verified by the Board. Plan around that rather than into it, and expect the gazette produced alongside the certificate to be the practical route.
Which board will actually allow a change of name after the result?
NIOS. It permits a change of name post result within three years of the declaration of result, on either a gazette route or a court order route, for a fee of Rs 200 plus the revised document fee. It is materially the most permissive national board on this subject.
Does NIOS keep my original certificates?
Yes, in effect. NIOS states that revised corrected documents will be issued only after you have submitted the original documents carrying the incorrect details, meaning the marksheet, migration certificate, provisional certificate or final certificate. Scan and photograph everything at full resolution first, send by tracked post, and check your admission and job dates before you part with them.
How does ICSE or ISC handle this?
Through your school rather than directly with you, and the facility is built around candidates still registered with the Council. If you or your child are sitting ICSE or ISC now, check the registration details and fix anything wrong through the school while that window is open, because it is narrower than CBSE's.
Does UP Board require a gazette?
Its published checklist for a corrected certificate or marksheet does not name one. It asks for an application countersigned by the school Principal, a transfer certificate countersigned by the District Inspector of Schools, an affidavit relating to the correct entries, the Class 9 or Class 11 registration card and the candidate's identity document, with a stated timeline of 30 working days.
Can I do a UP Board correction myself online?
The route runs through the school. The Board's own registration instructions state that online correction of a name is prohibited at the registration stage, and that after the last date for uploading data no correction of any kind in a student's particulars is acceptable. The application is countersigned by the Principal and moves through the District Inspector of Schools.
Where can you verify all of this yourself?
Open the second one and read the last clause. It settles most of this page.
- CBSE, Duplicate Documents and Correction in ParticularsThe Board's own corrections page, from which the rules, fee notice and forms below are linked.
- CBSE, Revised Rules of correction or change in name and date of birthThe one year window, the three school documents, and the requirement that a change be gazetted before the result is published.
- CBSE Examination Bye-Laws, Certification chapterRule 69.1 defining correction and change, and Rule 69.2 on date of birth.
- CBSE fee notice, 19 August 2016Rs 1,000 for a correction, and the duplicate fees graded by the age of the certificate.
- CBSE press release, 14 August 2025The public caution against unauthorised sources offering quick solutions for corrections and duplicates.
- NIOS, Procedure for Correction in the Admission RecordsThe three year limit, the fees, and the requirement to surrender the originals before revised documents are issued.
- NIOS rules on correction and change of nameThe definitions, the gazette and court routes for a change, and the endorsement NIOS prints on the record.
- UPMSP service portal, corrected certificate and marksheetThe checklist, including the affidavit and the countersignatures, and the 30 working day timeline.
- University Grants Commission, regulations indexWhere we looked for a rule on the name recorded on a degree, and did not find one.
- Guidelines for Change of Name, Department of PublicationThe Central gazette file, and the list accepting a 10th and 12th certificate as proof of the old name.
- Documentadvisor: Affidavit for Name ChangeThe affidavit format this record update is built on: who can attest it, and what it should say.
In short
Everything on this page in twelve lines
- An education certificate records the name you sat the examination under. The Government's own gazette form accepts it as proof of the name you are giving up.
- Ask the school to check its register first. If the register is right and only the marksheet is wrong, you have a correction. If both agree, you have a change.
- CBSE Rule 69.1 defines both: a correction makes the entry consistent with the school record; a change makes it different from it.
- CBSE corrections run one year from your result, forwarded by the Head of Institution with three attested documents from the time of admission.
- CBSE changes need a court order and gazette dated before the publication of your result. A gazette obtained later does not reopen the certificate.
- NIOS is the permissive one: a change of name after the result, within three years, on a gazette or court order, for Rs 200 plus the revised document fee.
- But NIOS takes your originals first, so scan and photograph everything before you post anything.
- CISCE works through the school and around candidates still registered with it, so its window is narrower than CBSE's.
- UP Board asks for an affidavit and countersignatures, and its published checklist names no gazette and no court order.
- There is no UGC rule on the name on a degree. It is your university's ordinance, and one records the new name as an alias of the old rather than erasing it.
- CBSE has publicly cautioned against people offering quick solutions for corrections and duplicates. Nobody can shorten a bye-law for a fee.
- For most readers the answer is the gazette produced alongside the certificate. Ask the employer or university whether that satisfies them before you fight a board.
Send us the marksheet before you file anything.
Tell us your board, your passing year and what is wrong with the name, and send a photograph. We will tell you whether you have a correction or a change, whether the window is still open, and whether the rule even permits what you are about to ask for. That answer is free and it is the most useful thing on this page. Where a gazette notification is the real route, we prepare the whole file properly, with the exact spelling settled first so that every record afterwards agrees. And if the institution asking will accept a gazette alongside your existing certificate, we will tell you that and you will have nothing to file at all.